Conway City Bids, AR

Proposals must be received by 10:00 AM Central Time on Tuesday, May 13, 2025. One original hard copy and five electronic copies on flash drives (clearly identified with company name and RFP number) are required. A redacted flash drive copy of the proposal is also required. Cost proposal must be included in a separate sealed envelope. Proposals must be executed by an authorized officer and held firm for acceptance for a minimum of 90 days after the opening date. Finalists may be required to make an oral presentation via Zoom. The contract award may be a one-year term contract with the option to renew in one-year increments not to exceed a total of seven years. Original proposal pricing must remain firm for 60 days after proposal opening. The university reserves the right to negotiate final contract pricing and contract terms.

The University of Central Arkansas is seeking bids for water source heat pumps, to be used from July 1, 2025, to June 30, 2026, with an option to renew for up to seven consecutive years. Bids must be submitted by April 23, 2025, at 10:00 AM CST. The bid will be awarded to the lowest responsible bidder on an all-or-none basis. The contract may be renewed for a total of seven consecutive years, in one-year increments. Pricing is subject to negotiation with each renewal period. Bids must be sealed and properly marked with the bid number, date and time of bid opening and bidders return address. Failure to provide a taxpayer identification number may result in bid rejection. The bid must be signed. Additional terms and conditions are included in the document.

Bid for flight simulators. Bid closing date: ****, 10:00 AM. Bid submittals must be marked with the bid number, bidder's return address, phone number, email address and submitted prior to the closing date and time. Additional information: Terms and conditions, including payment terms, warranties, and liability limits, are included in the document. The university is not exempt from paying sales or use taxes. All products must be shipped FOB point of destination. Backorders or delays in delivery may be deemed an event of default. No substitutions or cancellations are permitted without approval. Delivery shall be made during university work hours. All duties and customs fees shall be paid in advance by the vendor. Vendor shall procure and keep in effect all necessary permits, certifications or licenses as required by law. All goods and other products furnished will be subject to inspection and acceptance by the university. Time is of the essence. Invoices must be sent to the bill to point listed on the university purchase order, and must include the following additional information where applicable: the complete name and remittance address of the vendor, invoice date, invoice number, purchase order number, itemized listing of purchases, to include a description of the merchandise and/or services, unit price and extended line total, name and location of department for whom the goods or services were provided, discount payment terms, itemized taxes. The university may not make payments in advance of receiving goods or services. Vendor shall perform all services using personnel of required skill, experience and qualifications and in a professional and workmanlike manner. Vendor guarantees that everything furnished will be free from defects in design, workmanship and material. Vendor shall hold student record information in strict confidence. Vendor shall comply with all applicable university policies and Arkansas and federal law while on campus. Vendor shall comply with all applicable national collegiate athletic association (NCAA) and athletic conference bylaws, rules, and regulations. Vendor agrees to comply with all applicable federal and state laws, including without limitation laws pertaining to nondiscrimination and affirmative action. Vendor shall collect and use data only for the purpose of performing its obligations under a purchase order or agreement. Vendor shall maintain appropriate technical and organizational measures for the protection of the security, confidentiality and integrity of data. Vendor shall maintain insurance, in the amount of at least $5,000,000 per occurrence, protecting the university against loss or damages including costs of litigation arising from a security breach. No assignment of the purchase order or agreement is permitted without the written consent of the university. The university reserves the right to purchase, use, lease, license or otherwise procure any similar services or products. Notices and other communications to the university shall be directed to the address provided in the purchase order or agreement, and to any email address provided by the university. All agreements and purchase orders, including all amendments thereto, shall be construed and enforced in accordance with the laws of the state of Arkansas. If federal transit administration (FTA) funds are used in any procurement by the university, certain contract clauses apply. Ethical standards for vendor retention are included. The university of central arkansas shall not be responsible or liable for any type of special or consequential damage to the other party. Vendor shall defend, indemnify, and hold harmless the university from any claims arising out of or in any way relating to the performance of vendor's obligations. Certifications required by law are included.