Hendersonville City Bids, NC

The bid due date is Tuesday, June 9th, 2026, at 2:00 PM, as stated in the invitation for informal bids.

Contractors offering a bid on this project must be licensed to do contracting in the state of North Carolina in accordance with North Carolina General Statutes.

A mandatory pre-bid meeting will be held on Thursday, May 28th, 2026, at 2:00 PM at the office of WGLA Engineering. Any contractor wishing to submit a bid must have a representative present at this meeting.

Henderson County reserves the right to reject any or all bids for all proposals.

The bid due date is Friday, May 29, 2026, at 10:00 AM EST. Bids must be received by the purchasing agent on or before this time and date.

The bid notice does not explicitly state payment terms. However, it mentions that no contract shall be binding on the county until an encumbrance of funds and preaudit has been made for payment of sums due under the contract.

The construction services and materials furnished by the winning bidder shall be free from any defects in workmanship for a period of one year from the date of final payment.

The award shall be made to the lowest, responsive, responsible bidder, or bidders, taking into consideration quality, performance and the time specified in the bid for the performance of the contract.

Bidders must provide a copy of their general contractor licensure or their general contractor's license number. Failure to do so will render the bid nonresponsive. Bidders must also provide a copy of their W9 dated within the past 12 months.

The bid notice does not explicitly detail penalties. However, it states that if a bidder wishes to withdraw their bid, they will forfeit the bid deposit if applicable, unless specific conditions are met.

A mandatory pre-bid meeting will be held at the Henderson County Courthouse, 200 N Grove Street, Hendersonville NC ****, on May 18, 2026, at 10:00 AM EST. Bidders must meet at the courthouse main entrance steps. Failure to attend or be present for the duration of the meeting will result in the bid not being considered responsive.

Requests for clarification, technical questions, and approval of alternate products must be received by the county no later than May 21, 2026, at 10:00 AM EST. Objections to specifications must also be presented in writing by this date.

Failure to attend the mandatory pre-bid meeting or be present for its duration will result in the bid not being considered as responsive. Late offers are not acceptable. Failure to execute the offer prior to submittal shall render the offer invalid. Failure to object in accordance with the specified procedure shall constitute a waiver to protest the solicitation.

The proposals are due on Wednesday, June 3, 2026, at 1:00 pm. The substantial completion date is not explicitly stated but is a key project milestone.

The bid notice does not explicitly detail payment terms beyond stating that factory inspection and handover with written documentation are required for final payment.

The bid notice requires a warranty on all work performed. Specific warranty periods are not detailed in the provided text.

The bid notice states, Project will be awarded based on total base bid.

The bid notice requires the project to be bid by a North Carolina general contractor, and all subcontractors must be tier 1 with a state-issued ID. Roof penetrations must be completed by a local Carlisle certified roofing company, and fire alarm system work must be completed by a certified Edwards fire panel technician.

The bid notice states, Liquidated damages of $1,000 per day will be applied, per day past the date of substantial completion.

A mandatory prebid meeting is scheduled for Thursday, May 21, 2026, at 10 am at Atkinson Elementary School, **** Old Kanuga Rd. , Hendersonville, NC ****.

The last day for questions is Wednesday, May 27, 2026, at 4:00 pm. Questions must be sent via email.

The bid proposals are due by 3:00 pm on May 20, 2026.

The contractor will be required to provide a 1-year warranty on workmanship from the substantial completion date.

The project will be awarded based on the base bid.

Interested qualified bidders must include all applicable licensure with North Carolina, a general workday schedule, warranty information, a proposed contract signed by the bidder, a copy of COI and W9 form, and pricing for the base bid and all alternates.

A mandatory prebid meeting is scheduled for May 13, 2026, at 11:00 am at the Henderson County Athletics Activity Center.

The last day for questions is May 15, 2026, at 3:00 pm.

The bid proposals are due by May 6, 2026, at 5:00 PM.

The award will be based on the most advantageous proposal considering price, technical merit, past performance, and the ability of the vendor to perform the required services.

The vendor shall provide information on its experience and qualifications, including a brief history of the company, timeline of incorporation, ownership, partners, suppliers, experience of similar sized digitalization and scanning projects, and financial viability.

A mandatory preproposal meeting will be held on April 29, 2026, at 10:00 AM at **** Spartanburg Highway, Suite 300, Hendersonville, NC **** to attend this meeting will result in the proposal not being considered responsive.

The bid notice does not require sample submission.

Requests for clarification, technical questions, and objections to specifications must be received no later than April 29, 2026.