Mandeville City Bids, LA

The deadline for submitting proposals is Wednesday, April 29, 2026, at 2:00 PM CST. The time period for completion of work is 180 calendar days from the issuance of the notice to proceed.

The parish shall pay the provider in accordance with the pricing schedule. Invoices may be submitted monthly, and payments will be made within approximately 30 days after receipt of a properly executed invoice and approval by the parish.

The provider shall provide manufacturers standard limited warranties covering the MTI system and associated newly installed equipment against failure resulting from normal use. Service repairs and troubleshooting shall cover a 1-year period beginning on the date of final acceptance.

The proposal will be evaluated based on compliance with the RFP, understanding of the project, approach to the project, ability to perform within the stated timeframe, qualifications of the proposer, overall costs and fees, and participation of certified veterans initiative or Hudson initiative small entrepreneurships. The proposer with the highest overall score will be recommended for award.

Proposers must demonstrate their qualifications and experience, including a description of all relevant consulting assignments similar to the project completed within the last three years. Resumes for key personnel are also required.

Failure to complete or deliver within the time specified or to provide services as specified will constitute a default and may cause cancellation of the contract. The parish reserves the right to purchase products or services on the open market and charge the provider for the excess cost.

A mandatory site visit is required. The provider shall coordinate with facilities management and the Sheriff's office to schedule the date and time for the update.

The notice states that proposers waive all rights to protest, contest, debate, or call into question the processes, procedures, methodology, or results of the RFP or the selection of a provider.

The deadline for submitting proposals is Thursday, April 30, 2026, at 2:00 PM CST.

The provider may invoice the parish monthly, and payments will be made within approximately thirty (30) days after receipt of a properly executed invoice and approval by the parish.

The proposal will be evaluated based on compliance with the RFP, understanding of the project, approach to the project, ability to perform within the stated timeframe, qualifications of the proposer, overall costs and fees, and veteran/Hudson initiative participation. The proposer with the highest overall score will be recommended for award.

Proposers must demonstrate their qualifications and experience, including a description of relevant consulting assignments completed within the last three years. They must also provide a federal tax identification number and, if applicable, evidence of signature authority.

Failure to complete or deliver within the time specified or to provide services as specified will constitute a default and may cause cancellation of the contract. The parish reserves the right to purchase products or services on the open market and charge the provider for the excess cost.

The bid notice does not require sample submissions.

The bid notice states that proposers waive all rights to protest, contest, debate, or otherwise call into question the processes, procedures, methodology, or results of the RFP or the selection of a provider.

The work shall be commenced on a date to be specified in a written order of the parish and shall be completed within intcompletiontime calendar days from and after said date.

Monthly certificates for partial payment will be issued, typically covering 90% or 95% of work performed and materials stored, with final payment made after acceptance and lien clearance. The parish will pay the contractor the sum of curreqgrandtotal dollars for the performance of the contract.

Contractor warrants and guarantees to owner that all materials and equipment will be new unless otherwise specified and that all work will be of good quality and free from faults or defects and in accordance with the requirements of the contract documents. If, after the approval of final payment and prior to the expiration of one year after the date of substantial completion or such longer period of time as may be prescribed by law or by the terms of any applicable special guarantee required by the contract documents, any work is found to be defective, contractor shall promptly, without cost to owner and in accordance with owners written instructions, either correct such defective work or if it has been rejected by owner, remove it from the site and replace it with nondefective work.

The award of the contract, if it is awarded, will be to the lowest responsible bidder, in accordance with state law.

If the parish determines that the bidder is not responsive or responsible for any reason whatsoever, the bid may be rejected in accordance with state law. Bidders shall furnish satisfactory evidence of its competence and ability to perform the work stipulated in its proposal.

If the contractor shall neglect, fail or refuse to complete the work within the time specified, or any proper extension thereof granted by the owner, then the contractor does hereby agree, as partial consideration for the awarding of this contract, to pay the owner based on table 3. 1 as specified in the contract, not as a penalty, but as liquidated damages for such breach of contract for each and every calendar day that the contractor shall be in default after the time stipulated in the contract for completing the work.

Bidders shall personally inspect and be familiar with the project site.

All protests must be made in writing, and shall be concise and logically presented to facilitate review by the parish. The written protest shall include: the protesters name, address, and fax and telephone numbers and the solicitation, bid, or contract number; a detailed statement of its legal and factual grounds, including a description of the resulting prejudice to the protester; copies of relevant documents; all information establishing that the protester is an interested party and that the protest is timely and; a request for a ruling by the agency and a statement of the form of relief requested. The protest shall be addressed to director of procurement, st. tammany parishgovernment, p. o. box 628, covington, la 70434. The protest review shall be conducted by the parish procurement department. Only protests from interested parties will be allowed. Protests based on alleged solicitationimproprieties that are apparent before bid opening, or the time set for receipt of initialproposals must be filed with and received by the procurement department before thosedeadlines. Any other protest shall be filed no later than ten 10 calendar days after the basis of theprotest is known, or should have been known whichever is earlier.

The bid notice states that monthly certificates for partial payment will be issued, typically covering 90% of work performed and materials stored for contracts under $500,000, and 95% for contracts $500,000 or more. Final payment is processed 45 days after acceptance and securing a clear lien certificate. The owner shall issue to the contractor certificate of payment in sum sufficient to increase total payments to ninety percent 95 of the contract price.

The bid notice states that The contractor warrants and guarantees to owner that all materials and equipment will be new unless otherwise specified and that all work will be of good quality and free from faults or defects and in accordance with the requirements of the contract documents. It also mentions that if, after the approval of final payment and prior to the expiration of one year after the date of substantial completion or such longer period of time as may be prescribed by law or by the terms of any applicable special guarantee required by the contract documents, any work is found to be defective, contractor shall promptly, without cost to owner and in accordance with owners written instructions, either correct such defective work or if it has been rejected by owner, remove it from the site and replace it with nondefective work.

The bid notice states that The award of the contract, if it is awarded, will be to the lowest responsible bidder, in accordance with state law.

The bid notice states that Only the contractors licensed by the state to do the type of work involved can submit a proposal for the work.

The bid notice mentions a Late fee of 1. 00 per linear foot per calendar day shall be charged if not completed with the specified time frame for dressing roads and surrounding areas. It also states that if for any reason incidental construction occurs after the wearing course has been paved, the street must be protected from any scarring, gouging, scraping, etc. if any of these occur the contractor shall be required to satisfactorily repair the deficiencies andor be penalized a percentage of payment.

The bid notice states that Each bidder shall visit the site of the proposed work and fully acquaint itself with all surface and subsurface conditions as they may exist so that it may fully understand this contract.

The bid notice states that Contractor shall also submit to owner, for review with such promptness as to cause no delay in work, all samples as required by the contract documents.

The bid notice states that The protest review shall be conducted by the parish procurement department. . . . Any other protest shall be filed no later than ten 10 calendar days after the basis of the protest is known, or should have been known whichever is earlier.

The work shall be commenced on a date to be specified in a written order of the parish and shall be completed within intcompletiontime calendar days from and after said date. The contract time is interrupted and the contractor is given a reasonable time not to exceed thirty 30 consecutive calendar days to effect final completion by correcting or completing all of those items listed on the punch list.

Monthly certificates for partial payment shall be transmitted to the parish upon receipt from the contractor and acceptance by the parish. When the contract price is less than five hundred thousand dollars ($500,000), these certificates shall be ninety percent (90%) of both the work performed and materials stored at the site. The final payment certificate of the remaining ten percent (10%) will be issued forty-five (45) days after filing acceptance in the mortgage office of the parish and a clear liens and privilege certificate has been secured.

The performance bond forming part of the contract shall be continued by contractor and its surety for a period of one (1) year from date of acceptance of the work/project by the parish to assure prompt removal and replacement of all defective material, equipment, components thereof, workmanship, etc. , and to assure payment of any damage to property of the parish or others as a result of such defective materials, equipment, workmanship, etc.

The parish reserves the right to accept or reject any or all quotes submitted or to cancel this quote request if it is in the best interest of the parish to do so. The parish intends to award to a single respondent.

Respondents shall familiarize themselves with and shall comply with all applicable federal and state laws, municipal ordinances and rules and regulations of all authorities having jurisdiction over construction of the project. In accordance with Louisiana law, all corporations see La R. S. 12:26. 1 and limited liability companies see La R. S. 12:1308. 2 must be registered and in good standing with the Louisiana Secretary of State in order to hold a contract.

Failure to complete or deliver within the time specified or to provide the services as specified in the bid or response will constitute a default and may cause cancellation of the contract. Where the parish has determined the contractor to be in default, the parish reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with the cost in excess of the contract price.

Each respondent shall visit the site of the proposed work and fully acquaint itself with all surface and subsurface conditions as they may exist so that it may fully understand this quote request.

Samples of materials furnished under the contract shall be submitted for approval to the parish when and as directed.

The parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and parish operations. An inquiry period is hereby firmly set for all interested respondents to perform a detailed review of the quote documents and to submit any written inquiries relative thereto. Without exception, all inquiries must be submitted in writing by an authorized representative of the respondent, clearly cross-referenced to the relevant solicitation section. All inquiries must be received by the inquiry deadline date and time set forth in section 1. 3 Schedule of Events of this quote request.