This is a Request for Bid (RFB) for asphalt rejuvenation services from the City of Des Moines. The scope of work includes the application of an emulsified maltene-based asphalt rejuvenating agent to bituminous asphaltic surface courses on streets. Bidders must be qualified companies with a minimum of 5 years of experience in applying such materials. Key requirements include providing proof of insurance, SDS for the asphalt rejuvenator, and literature. The contract term is initially one year with potential for five one-year extensions. The award will be made to the lowest responsive, responsible bidder, with consideration given to pricing, responsiveness, references, customer service, experience, and ability to provide timely project start and completion. Payment terms are net 30 days after acceptance and receipt of a proper invoice. The city is exempt from federal and state taxes. Bidders must acknowledge and agree to various terms and conditions, including no contact policy, material performance standards, application temperature and weather limitations, street sweeping, traffic control, resident notification, and safety regulations. Additional documentation such as previous use documentation, test data, and client references are required. The deadline for questions is April 16, 2026, and the response deadline is April 28, 2026.
The response deadline for this bid is April 28, 2026, at 12:00 PM CT. The initial term of the contract will be from approximately May 1, 2026, through April 30, 2027.
The bid notice states that following acceptance, payment shall be made within thirty 30 calendar days from receipt of proper invoice.
The awarded bidder expressly warrants that all goods supplied shall be merchantable within the meaning of section **** of the Iowa Code in effect on the date of the bid in the City of Des Moines, Iowa. Additionally, the goods shall conform to specifications, drawings, and other descriptions and shall be free from defects in materials and workmanship.
The City intends to award to the lowest responsive, responsible bidder. Consideration may be given to pricing, the contractor's responsiveness to the request for bid, references, customer service and experience, contractor qualifications, past experience of the City with the contractor, and the bidder's ability to provide timely project start and completion.
Bids will be considered only from companies which are regularly engaged in the business as described in this request for bid document with a record of performance, which have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the service if awarded a contract. The bidder shall have a minimum of 5 years experience in applying the product proposed for use on municipal streets. A project superintendent knowledgeable and experienced in application of the asphalt rejuvenating agent must be present and in control of each day's work.
The bid notice requires uploading a copy of the asphalt rejuvenator literature as described in the attributes tab. It also mentions that product sampling will be done by the City's engineer upon delivery of each shipment.
The question deadline is April 16, 2026, at 03:00 PM CT.