Ottawa County is seeking proposals for replacement cost valuations of its higher-valued buildings for property insurance purposes. The awarded vendor will perform replacement cost new and cost of reproduction new valuations by January 1, 2027, for the April 1, 2027 renewal. Proposals are due by 2:00 PM ET on July 2, 2026. Vendor qualifications, valuation standards, and pricing details are required. Evaluation criteria include proposal response, experience, qualifications, methodology, timing, compensation, and references. The contract term is estimated to conclude by April 1, 2027.
The property insurance renewal date is April 1, 2027. The project must be completed no later than January 1, 2027, to ensure the appraised values are available for the 2027 renewal. The property insurance renewal date is April 1, 2027. The project must be completed no later than January 1, 2027, to ensure the appraised values are available for the 2027 renewal.
Payment to the contractor for services will be under the county's term of net 30. Payment to the contractor for services will be under the county's term of net 30.
Contractor warrants that the goods and/or services supplied will be good workmanship and material, free from defects, and if the intended use thereof is known to the contractor, that they are suitable for the intended use. Contractor warrants that the goods and/or services supplied will be good workmanship and material, free from defects, and if the intended use thereof is known to the contractor, that they are suitable for the intended use.
Proposals will be evaluated based on proposal response, experience, qualifications, valuation methodology, scheduling/timing, proposed compensation, and client references. Proposals will be evaluated based on the following criteria: Proposal response Experience Qualifications Valuation methodology Scheduling/timing Proposed compensation Client references
Vendor and staff are required to have property insurance valuation experience. Services do not need to be performed by an accredited senior appraiser (ASA) provided the appraised values are determined in accordance with industry-accepted practices; however, the designation is preferred. Vendor and staff are required to have property insurance valuation experience. Services do not need to be performed by an accredited senior appraiser asa provided the appraised values are determined in accordance with industry-accepted practices however, the designation is preferred.
Site inspections are required for each property included in the scope unless otherwise approved by the insurance authority. Conduct onsite inspections for each property included in the scope unless otherwise approved by the insurance authority.
Proposals that do not comply with submittal instructions or do not include required information may be rejected as nonresponsive. Proposals that rely on hyperlinks to provide required documents or essential information risk disqualification. Proposals that do not comply with submittal instructions established in this document andor that do not include the required information may be rejected as nonresponsive.
