Powhatan City Bids, VA

This is a notice for emergency purchasing. The notice outlines the circumstances under which emergency purchases can be made without competitive bidding, including a breakdown in machinery, threatened termination of essential services, or a dangerous condition. A written explanation of the emergency and vendor selection must be filed with purchasing. If the emergency occurs outside regular business hours, the department director may purchase directly. Whenever practicable, competitive bids from the lowest responsible bidder should be sought. A tabulation of bids received, if applicable, must be submitted to purchasing as soon as practicable. A written determination of the basis for the emergency and vendor selection must be included in the contract file. The public body must issue a written notice stating the contract is awarded on an emergency basis, identifying the procured items, the selected contractor, and the award date. This notice must be posted on the Department of General Services central electronic procurement website and, optionally, in a newspaper of general circulation. Local public bodies are encouraged to utilize the Department of General Services central electronic procurement website.

The Powhatan County Board of Supervisors adopted a new small purchase policy, effective July 1, 2025. The policy outlines procedures for procurement based on transaction values, encouraging competition where appropriate. It details different thresholds for various types of purchases (micro-purchases, small purchases, goods and non-professional services, construction, professional services) and specifies requirements for obtaining quotes or proposals. The policy also addresses cooperative procurement, emergency situations, and sole-source procurement. Additional documents, such as emergency purchasing notification forms and sole-source forms, are available on the Powhatan County website.

Powhatan County, Virginia is soliciting quotes for the renovation of the Commonwealths Attorney building. Quotes are due by 3:00 PM on March 25th, 2025. Questions must be submitted in writing to ***@***. *. * by 12:00 PM on March 13th, 2025. A non-mandatory pre-quote meeting will be held on March 6th, 2025 at 9:00 AM. Renovations must be completed 90 days after the start of work. Performance and payment bonds are required within 10 days of award. All work must comply with the Virginia Uniform Statewide Building Code (USBC). The building will remain occupied during construction. Submittals are required for various items (paint, primer, flooring, etc. ) before ordering. Quotes must include a proposed schedule for completion of work, three references for similar renovation work, and a description of any planned use of minority-owned, service-disabled veteran-owned, small businesses, women-owned businesses, and businesses located in Powhatan County. The county reserves the right to reject any and all bids. Additional details regarding licensing, material safety data sheets, confidentiality, taxes, anti-discrimination statements, immigration reform, drug-free workplace, authorization to transact business, indemnification, insurance, payment terms, availability of funds, assignment of contract, default, changes to the contract, termination of contract, and contractual disputes are included in the notice.