This is a Request for Quotes (RFQ) from the State of Hawaii Department of Taxation for heat applied cigarette tax stamps. Offers must be submitted through the electronic procurement system HIEPRO by 2:00 PM Hawaii Standard Time on May 26, 2026. The contract will be awarded to the lowest-priced responsive, responsible offeror. Vendors must be compliant with Hawaii state laws, including general excise tax, employment security, workers compensation, temporary disability insurance, and prepaid health care. Compliance can be demonstrated through the Hawaii Compliance Express (HCE) system or paper certificates. The contract term is for one year, commencing June 8, 2026, with an option to extend for two additional 12-month periods. No performance bond is required. Invoicing and payment terms are within 30 calendar days after receipt of invoice or satisfactory completion of the contract. The contractor must maintain liability and property damage insurance. Detailed specifications for the stamps include design, security features, and performance requirements. The contractor is responsible for the security of the stamps until delivery to the consignee and will be liable for any loss, misappropriation, or theft. The contract includes provisions for liquidated damages and termination. The awarded offeror must submit various attachments, including samples of proposed stamps, manufacturer details, a description of the security system, evidence of capability, and a copy of the operator guide.
The bid notice states that all offers must be submitted by 2:00 PM Hawaii Standard Time on May 26, 2026. The contract for providing heat applied cigarette tax stamps shall commence on June 8, 2026, and terminate on June 7, 2027, unless extended by mutual agreement.
The bid notice states that the department shall have thirty 30 calendar days after receipt of invoice or satisfactory completion of contract to make payment. The department will reject any bid submitted with a condition requiring payment within a shorter period or interest payments greater than that allowed by section ****, HRS.
The bid notice states that the department will award the contract to the lowest-priced responsive, responsible offeror, when applicable, on the offer that provides the best value to the state.
The bid notice states that to be awarded a contract, the offeror will be required to be compliant with all laws governing entities doing business in the state, including chapter 237 (general excise tax law), chapter 383 (Hawaii employment security law), chapter 386 (workers compensation law), chapter 392 (temporary disability insurance), and chapter 393 (prepaid health care act). The department shall verify compliance prior to awarding the contract.
The bid notice states that if the contractor breaches its promise to deliver all printed stamps required by any order and that breach results in the loss of stamps not recovered within 30 calendar days, the contractor shall pay the department the full sum of the face value of any and all stamps lost as liquidated damages. The contractor shall also maintain an insurance policy to cover the full sum of the face value of any and all stamps lost.
The bid notice states that the awarded offeror shall submit with the contract, marked attachment no. 1, samples of each proposed stamp.
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