The Pelham School District is seeking proposals for the lease of 370 new student Chromebooks for the **** school year. Proposals are due by 12:00 PM EST on Friday, May 1, 2026, and will be opened at 1:00 PM on the same day. Vendors must submit pricing for specific models and can include pricing for Google licenses separately. The district reserves the right to select the order quantity for individual models to total 370 pieces and to negotiate with the selected vendor. Proposals must be signed by an authorized representative. Delivery is expected no later than August 1st, 2026, with orders potentially placed as early as May 7, 2026. Evaluation criteria include meeting district needs, ruggedness, durability, battery life, and delivery commitment, with the lowest price being the highest factor. Vendors must provide a delivery plan and schedule, and ensure equipment is new, authentic, and sourced through authorized channels, providing certificates of authenticity upon request.
The expected delivery shall be no later than August 1st, 2026. The bid notice states, expected delivery shall be no later than august 1st, 2026.
Vendors must provide separate prices for additional warranty costs beyond the standard warranty, if offered. The bid notice states, separate prices must be included for additional warranty costs, beyond the standard warranty, if offered.
While the lowest price within the available budget will be the highest factor in evaluating proposals, other factors such as meeting the needs of the district, ruggedness, durability, battery life, and delivery commitment will be considered. The bid notice states, While the lowest price within the available budget will be the highest factor in evaluating proposals, other factors such as: meets the needs of the district. ruggedness, durability, battery life, and delivery commitment will be considered.
Vendors must ensure that all equipment provided under the agreement is new, authentic, and sourced directly from the original equipment manufacturer (OEM) or through an OEM-authorized primary distribution channel. The bid notice states, all equipment provided under this agreement must be new, authentic, and sourced directly from the original equipment manufacturer oem or through an oemauthorized primary distribution channel.
Discovery of non-authorized or fraudulent equipment shall be grounds for immediate contract termination, equipment replacement at the vendor's expense, and potential debarment from future bidding. The bid notice states, discovery of nonauthorized or fraudulent equipment shall be grounds for immediate contract termination, equipment replacement at the vendors expense, and potential debarment from future bidding.
