This is a public tender for lawn maintenance services for the City of Cleveland's Senior Lawn Maintenance Chore Program. The contract is for one year with an option to renew for an additional year. Services include grass cutting (approximately 8 cuts per residence) and leaf cleanup. Bidders must demonstrate at least three years of continuous operation and provide details about their employees, equipment, and references. Work must be performed during regular business hours, adhering to local noise ordinances. Contractors are responsible for all labor, materials, tools, transportation, and disposal of waste. Photos are required before and after servicing each client. The contract value shall not exceed $49,**** per year. Bids must be submitted electronically via email to ***@***. *. * by April 20, 2026, 3:00 PM. Additional required documents include the Northern Ireland Affidavit and Wage Theft and Payroll Fraud Disclosure. Failure to submit these documents may make the bid nonresponsive or ineligible for award.
The contract is for a one-year period, with the grass cutting season assumed to begin May 1, 2026, and end October 31, 2026, with leaf cleanup taking place in November. The contract duration is defined by the lawn cutting season as specified in C9.
The bid notice states that payment terms are not explicitly detailed beyond the requirement for contractors to submit invoices monthly, and that the City of Cleveland is not subject to sales tax.
The bid notice states that up to one contract may be awarded to the lowest and/or best bidder.
The bidder shall demonstrate that they have maintained an organization capable of performing the work in continuous operation for at least the past three years, and supervisors and work crews assigned to this job shall be actively employed by the contractor and have a minimum of three years experience.
The bid notice mentions that if a contractor fails to observe or perform covenants, the city may terminate the agreement for cause after notice, or without notice if the contractor fails to maintain licenses or permits, or adhere to city rules. It also states that for failure to comply with a corrective action plan, the city may impose sanctions including cancellation, termination, or suspension of the contract, or suspension from future contracts.
The bid notice does not explicitly mention a mandatory or optional site visit for bidders.
The bid notice does not require the submission of samples.
The bid notice states that if a potential bidder does not notify the division of purchases and supplies in advance of the bid opening date of any possible discrepancy, then any such discrepancy or erratum cannot be the basis for a protest of award.
The contract, if any, shall not exceed $49,**** per year.
