Chore Government Bids & RFPs

The contract is for a one-year period, with the grass cutting season assumed to begin May 1, 2026, and end October 31, 2026, with leaf cleanup taking place in November. The contract duration is defined by the lawn cutting season as specified in C9.

The bid notice states that payment terms are not explicitly detailed beyond the requirement for contractors to submit invoices monthly, and that the City of Cleveland is not subject to sales tax.

The bid notice states that up to one contract may be awarded to the lowest and/or best bidder.

The bidder shall demonstrate that they have maintained an organization capable of performing the work in continuous operation for at least the past three years, and supervisors and work crews assigned to this job shall be actively employed by the contractor and have a minimum of three years experience.

The bid notice mentions that if a contractor fails to observe or perform covenants, the city may terminate the agreement for cause after notice, or without notice if the contractor fails to maintain licenses or permits, or adhere to city rules. It also states that for failure to comply with a corrective action plan, the city may impose sanctions including cancellation, termination, or suspension of the contract, or suspension from future contracts.

The bid notice does not explicitly mention a mandatory or optional site visit for bidders.

The bid notice does not require the submission of samples.

The bid notice states that if a potential bidder does not notify the division of purchases and supplies in advance of the bid opening date of any possible discrepancy, then any such discrepancy or erratum cannot be the basis for a protest of award.

The contract, if any, shall not exceed $49,**** per year.

The bid submission deadline is Thursday, April 30, 2026, by 2:00 PM CT. Late responses will not be considered.

The bid notice states that the district shall pay all undisputed invoices for accepted merchandise and/or services within 30 days of delivery or acceptance, whichever is later. The company also indicates it accepts purchase orders and takes payment on Net 30 terms.

The bid notice states that equipment products shall be new and the latest model, and the vendor has the ultimate responsibility of insuring the delivery of complete, full functioning products that meet the district's specifications and are free of defects in materials and workmanship. The manufacturer's standard warranty will apply unless otherwise specified. Vendor warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the solicitation and to the samples furnished by vendor, if any. If defective workmanship and/or materials is found after acceptance and payment has been made, the vendor shall replace or repair the defective components at the vendor's own cost, within a reasonable amount of time (normally 10 district business days), and at no extra cost to the district.

The bid notice outlines a multi-tier bid evaluation process with the following factors and points: Purchase Price (40%), Reputation of the vendor and its goods/services (10%), Quality of the vendor's goods/services (10%), Extent to which the goods/services meet the district's needs (20%), Vendor's past relationship with the district (10%), and Total long-term cost to the district (10%).

Vendors must be qualified to provide creative contracted services in the area of visual and performing arts. This includes services delivered by artists, educators, and organizations offering enrichment, instruction, performance, or arts-based programming. Specific categories include graphic design, music arrangers, composers, drill writers, choreographers, creative instructors, audiovisual production, clinicians, master class teachers, vocal coaches, color guard technicians, costume design, staff development, and professional training. Vendors must also submit a statement of qualifications, experience, and/or resume.

The bid notice mentions that if at any time the vendor fails to fulfill or abide by the terms and conditions or specifications of the contract, the district reserves the right to cancel the contract without written notification of intent. It also states that upon refusal of the vendor to make satisfactory and timely adjustments for defective workmanship and/or materials, the district reserves the right to claim and recover from the vendor, for costs incurred to correct the error or make good the defect in material or workmanship.

The bid notice states that the fireworks display is for july 4, 2026.

The estimated budget is 0. 0.