Annual Calendar Government Bids & RFPs

Proposals will be evaluated on the basis of most advantageous price and other factors considered.

Applicants must be licensed as a registered municipal accountant, have a knowledgeable background and have extensive experience in providing auditing services for municipalities in new jersey.

Complete production of the 2027 city of southfield calendar (including printing and bindery) must be completed within 17 calendar days upon final file approval by the city of southfield. must be completed within 17 calendar days upon final file approval by the city of southfield.

Should the printing source exceed quality requirements, prompt payment within 10 days of job completion if possible will be initiated. should there be a failure to meet this level of performance or deadlines by the printing source, the city will be allowed the following enforcement options:

The city reserves the right to inspect the bidders printing facilities prior to making a recommendation for award. the city reserves the right to inspect the bidders printing facilities prior to making a recommendation for award.

Repeated failure to meet deadline or quality requirements may result in additional monetary penalties or cancellation of the contract, at the discretion of the community relations director and purchasing agent. repeated failure to meet deadline or quality requirements may result in additional monetary penalties or cancellation of the contract

Questions must be received no later than 5: 00 pm on september 22nd, 2026 and be sent to ***@***. *. * must be received no later than 5: 00 pm on september 22nd, 2026 and be sent to purchasingdept@cityofsouthfield. com.

Failure to submit dummy may be cause for rejection of bid. failure to submit dummy may be cause for rejection of bid.

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The delivery timeline for calendars is specified as printer delivers calendars the week before christmas.

Contractor shall submit invoices no more frequently than monthly for satisfactory and accurately performed services, and invoices shall be submitted no later than 90 days after the services have been delivered/performed.

Proposals will be scored on a 200-point scale based on several criteria, including proposer qualifications, approach, staffing, and cost control.

Proposers must have 5 years experience managing a printing services similar in size and scope to the printing services requested in this rfp.

MDHA must visit the vendor to review calendar pages in person before printing begins, and must visit the vendor to review pages in person before printing begins for newsletters.

Questions and clarifications due to the contract in section 3. 2 no later August 17, 2026 than 2:00 p. m.

Proposals may be rejected if the proposer fails to substantially comply with all prescribed rfp procedures and requirements.

The evaluation committee shall score the proposals based on the matrix in this section, with a total possible value of 200 points.

The vendor shall deliver all remaining calendars to village hall upon completion of the mailing.

Postage costs will be paid directly by the village and should not be included in the proposal pricing.

Vendors shall have the experience, personnel, resources, and insurance necessary to successfully complete the project within the required timeline.

A sample of the current village calendar is available for review on the village website at https:cms7files. revize. combeverlyhillsmi2025misc. 20informationcommunitybe verly20hills20202620calendar. pdf

Questions regarding this bid are due thursday, august 20, 2026 by 12: 00 p. m.

Proposals must be emailed and received by 5:00 p. m. on Monday, August 31, 2026. To be considered, the proposal in pdf format must be emailed and received by 5:00 p. m. on monday august31, 2026

Progress payments will be made on the basis of work completed during the course of the engagement in accordance with the firms dollar bid proposal. Progress payments will be made on the basis of work completed during the course of the engagement in accordance with the firms dollar bid proposal.

Proposals will be evaluated based on technical quality (maximum 60 points) and price (maximum 40 points). Proposals will be evaluated using three sets of criteria. Firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price.

Firms must be qualified under state law and regulations, independent, licensed to practice in Colorado, and have no conflict of interest. interested auditors, who are qualified under state law and regulations and The firm should provide an affirmative statement that it is independent of the town of severance and An affirmative statement should be included that the firm and all assigned key professional staff are properly registered or licensed to practice in colorado.

Fieldwork is preferred to be done remotely but onsite will be available as needed and requested by the auditor. ideally, field work would be performed either the first or second full weeks of may. fieldwork is preferred to be done remotely but onsite will be available as needed and requested by the auditor.