Claremore - Ok - Agency Bids & RFPs

The bid notice states that sealed bids will be received no later than 2:00 PM on May 18th, 2026, and bids received after this time will not be accepted. The contract is expected to commence July 1, 2026, and be in effect until June 30, 2027.

The bid notice states that the City of Claremore shall pay all invoices net 30.

The bid notice states that the bidder acknowledges the right of the City of Claremore to accept that bid, in whole or part, deemed to be the lowest responsible bid after all bids have been examined and evaluated.

The bid notice requires a signed and completed bid form, noncollusion affidavit, interest affidavit, company questionnaire, indemnification statement, notarized sworn statement, and W9.

The bid notice states, you are welcome to attend the public opening of bids, but does not mention a mandatory or optional site visit for inspection.

The bid notice states that awarded vendors will be required to submit approved mix designs prior to use, and mix designs shall be less than one year old.

The bid notice states that bidders shall notify the City of Claremore of any discrepancies, ambiguities, or omissions no later than seven 7 days prior to the bid due date.

The contract is expected to commence on July 1, 2026, and be in effect until June 30, 2027. The bid price is for concrete delivered FOB at various locations throughout the City of Claremore. The City reserves the right to purchase material from another supplier if the chosen supplier cannot deliver on a day the City needs it.

The City of Claremore shall pay all invoices net 30, pursuant to 62 O. S. , section 41. 4a, et seq. Payment will not be made on invoices submitted later than six months (180 days) after delivery of goods.

The bidder acknowledges the right of the City of Claremore to accept that bid, in whole or part, deemed to be the lowest responsible bid after all bids have been examined and evaluated. Award of contract must be approved by City Council, City Manager, and Mayor. The winning bidder will be notified in writing. Multiple vendors may be awarded and utilized for this contract contingent upon material availability. If the lowest responsible bidder cannot meet the schedule needs, the next lowest responsible bidder will be utilized.

Bids must be made in accordance with the instructions contained herein. Bid forms shall be completely filled out either typewritten or written legibly. Proposals shall be submitted on the forms furnished by the City of Claremore in a sealed package, plainly marked, with the bidder's name, address, and the notation: **** Annual Readymixed Concrete Bid. Any bid not containing the signed documents listed in the submission requirements shall be nonconforming and shall be rejected.

In case of default by the successful bidder, the City of Claremore may procure the articles or services from other sources and may deduct from any unpaid balance due the successful bidder any increase in cost to the City as a result of said default, or may collect against the bond or surety for excess costs so paid. The City of Claremore reserves the right to cancel the contract if the bidder fails to perform the work required in the bid specifications after efforts to resolve any problems that have been unsuccessful.

Awarded vendors will be required to submit approved mix designs prior to use. Mix designs shall be less than one year old.

Should a bidder find discrepancies or ambiguities in, or omissions from documents, or should they be in doubt as to their meaning, they shall, at once, and in any event, not later than seven 7 days prior to bid due date, notify the City of Claremore, who will, if necessary, send written addendum to all bidders.

The bid documents state that bidders agree to commence work within thirty 30 calendar days after issuance of a work order, and to complete the same within the calendar days listed in the work order.

The bid notice indicates that for unit price items, 75% of the payment will be made on the first pay request and 25% upon substantial completion of the work order.

The contractor shall guarantee all materials and equipment furnished and work performed for a period of one 1 year from the date of substantial completion.

Award will be made to the lowest responsible bidder.

Contractor must have extensive experience with roadway striping and construction traffic control in accordance with MUTCD standards.

Bidder further agrees to pay as liquidated damages, and not as a penalty, the sum of **** for each consecutive calendar day thereafter as provided in section 15 of the general conditions.

There is no mandatory pre-bid conference or site visit mentioned for this bid.

The annual amount to be contracted is expected to be less than $100,****.

The bid notice states that sealed bids will be received no later than 2:00 PM, May 18th, 2026. sealed bids will be received in the staff accountants office, 104 s. muskogee avenue, claremore, ok, **** no later than 2: 00 pm, as so indicated by the time stamp clock of the city of claremore, may18th, 2026.

The bid notice states that the City of Claremore shall pay all invoices net 30. The city of claremore shall pay all invoices net 30, pursuant to 62 o. s. , section 41. 4a, et seq.

The bid notice states that the City of Claremore will accept the bid deemed to be the lowest responsible bid after all bids have been examined and evaluated. he bidder acknowledges the right of the city of claremore to accept that bid, in whole or part, deemed to bethe lowest responsible bid after all bids have been examined and evaluated.

The bid notice requires bidders to provide several signed documents, including a bid form, noncollusion affidavit, interest affidavit, company questionnaire, indemnification statement, notarized sworn statement, and W9. please be sure to submit the signed documents listed below. 1. signed and completed bid form page **** and completed noncollusion affidavit page 123. signed and completed interest affidavit page 134. signed and completed company questionnaire pages **** and completed indemnification statement page 176. signed and completed notarized sworn statement page 187. signed and completed w9 page 19

The bid notice mentions that in case of default by the successful bidder, the city may procure services from other sources and deduct any increase in cost from unpaid balances or collect against the bond or surety. in case of default by the successful bidder, the city of claremore may procure the articles or services fromother sources and may deduct from any unpaid balance due the successful bidder any increase in cost to thecity as a result of said default, or may collect against the bond or surety for excess costs so paid, and theprices paid by the city of claremore shall be considered the prevailing market price at the time such purchaseis made.

The bid notice states that bidders should notify the city of claremore of any discrepancies or ambiguities no later than seven 7 days prior to the bid due date. should a bidder find discrepancies or ambiguities in, or omissions from documents, or should they be in doubt as to their meaning, they shall, at once, and in any event, not later than seven 7 days prior to bid due date, notify the city of claremore, who will, if necessary, send written addendum to all bidders.