Orange County Library System - Fl - Agency Bids & RFPs

The library shall pay the contractor for services performed under this agreement in accordance with the prices, rates, and amounts set forth in the contractors bid form submitted in response to the IFB. The library shall pay the contractor for services performed under this agreement in accordance with the prices, rates, and amounts set forth in the contractors bid form submitted in response to the IFB.

Bidders must be experienced in providing landscaping and ground maintenance services for at least one public entity with at least eight geographically dispersed locations with a total combined square feet lawns, planter beds, etc. in excess of 125,000 square feet within the last 5 years. Bidders must be experienced in providing landscaping and ground maintenance services for at least one public entity with at least eight geographically dispersed locations with a total combined square feet lawns, planter beds, etc. in excess of 125,000 square feet within the last 5 years.

Bidder has examined the sites and is satisfied as to conditions affecting the work. Bidder has examined the sites and is satisfied as to conditions affecting the work, including access, utilities, irrigation infrastructure, tree inventory conditions observable, and logistics.

The RFP proposals are due by 5:00 p. m. EST on June 29, 2026.

Proposals will be evaluated based on technical and functional requirements (50%), experience, references, background, and qualifications (15%), price (10%), and project management (10%). The library desires to select the vendor whose submission is most advantageous, considering qualifications, technical merit, service capability, and price.

Vendors must provide a company profile, qualifications, project team details, completed requirements form (Appendix A), project understanding and approach, relevant project experience (at least three peer-sized projects), and a completed fee proposal (Appendix B). Vendors must also comply with Florida Division of Corporations registration and permit requirements.

Delays in deadlines, determined by the library to be thirty days after the agreed-upon deadlines, shall be cause for liquidated damages of $150 per calendar day. Vendor will be responsible for all delays.

The submission of samples is not required for this RFP.

Failure to file a protest to the library's RFP Project Manager by 5:00 p. m. EST on the third full business day after the award announcement shall constitute a waiver of protest proceedings.

The vendor must deliver and install the furniture, with the date to be determined and agreed upon with the library and vendor. Delivery and installation date to be determined and agreed upon with the library and vendor.

Proposals will be evaluated based on scope of work, qualifications, experience, review of references, and cost fees. Proposals will be evaluated using the criteria in attachment c.

Vendors must be licensed to do business in Florida for at least five years and have provided a minimum of three similar furniture packages for libraries or equivalent in the last five years. vendor must be licensed to do business in the state of florida for at least the last five 5 years.

Delays in deadlines, as determined by the library to be thirty 30 days after the agreed upon deadlines as set forth in the contract to be awarded by the library for the project, shall be cause for liquidated damages of 150 per calendar day. delays in deadlines, as determined by the library to be thirty 30 days after the agreed upon deadlines as set forth in the contract to be awarded by the library for the project, shall be cause for liquidated damages of 150 per calendar day.

The firm must demonstrate they can have the ISP configured and operational by June 1, 2026.

The firm will invoice the library using the bear format and the library will get reimbursed from usac.

The firm shall provide details regarding the firms support and maintenance policy and procedure along with any warranty information.

Selection of the firm will be based on a combination of experience, qualifications, proposed approach, ability to deliver services, and price.

The firm must already be participating in the schools and libraries program erate and provide telecommunications or internet services.

There will be a penalty fee of 1,250/mo. if the connection is not active by the due date of June 1, 2026.

A nonmandatory preproposal conference will be conducted on november 11, 2025 at 1: 00 p. m.

Failure to file a protest to the librarys chief financial officer by 5: 00 pm est on the third full business day after the award announcement shall constitute a waiver of protest proceedings.

The firm must demonstrate they can have the WAN configured and operational by June 1, 2026.

The firm will invoice the library using the bear format and the library will get reimbursed from usac.

Selection of the firm will be based on a combination of experience, qualifications, proposed approach, ability to deliver services, and price.

The firm must already be participating in the schools and libraries program erate and provide telecommunications or internet services.

There will be a penalty fee of 400mo. per branch or 960mo. for the aggregation connection at main for connections not active by the due date of June 1, 2026.

A nonmandatory preproposal conference will be conducted on november 11, 2025 at 110: 00 a. m. via zoom conference.

Failure to file a protest to the librarys chief financial officer by 5: 00 pm est on the third full business day after the award announcement shall constitute a waiver of protest proceedings.