Village Of Glencoe - Il - Agency Bids & RFPs

The bid is due by Friday, May 29, 2026, at 11:00 a. m. CST. The substantial completion date is anticipated to be August 21, 2026.

The Village will make payments in conformance with the requirements of the Local Government Prompt Payment Act. The Village is exempt from state and local sales, use, and excise taxes.

The contractor warrants that all materials and equipment furnished shall be new and of the most suitable grade, and all work shall be of good quality, free from faults and defects for a period of no less than one (1) year from the date of substantial completion.

The Village will review all proposals and make a final selection based on pricing quoted and compliance with all of the bid proposal requirements. The Village may accept the proposal that is, in its judgment, the best and most favorable to the interests of the Village and to the public.

The contractor shall be actively engaged in work of the nature described in the plans and specifications and must be able to demonstrate adequate personnel and materials. The contractor must have satisfactorily completed renovation projects of similar scope within the past five (5) years.

Bidders shall, with a representative of the owner, visit the site of the proposed work and fully acquaint themselves with conditions as they exist.

The deadline for proposal submission is April 17, 2026, by 11:00 AM CDT. The services are anticipated to commence on August 25, 2026, for the **** school year.

The Village will make payments in conformance with the Local Government Prompt Payment Act. The contractor will provide logs of crossing guard work times to reconcile each invoice. Supervisors shall be invoiced for a minimum of two hours per shift.

The Village intends to select a contractor that furnishes satisfactory evidence that it has the requisite experience, ability, resources, and staffing to perform the scope of work successfully. Factors considered include prior experience, ability, capacity, skill, references, prior experience with the contractor, and compliance with RFP specifications. The Village may accept the proposal that is, in its judgment, the best and most favorable to the interests of the Village and the public.

To qualify, contractors must provide a brief profile of the firm, describe prior experience in performing work of a similar nature, identify subcontractors, and provide at least three client references. Key personnel proposed for assignment should also have applicable experience. Minimum standards for crossing guards include being at least 18 years of age, physically and mentally capable, possessing a valid Illinois driver's license or state ID, and having no felony convictions or crimes against children.

A $75 fee will be charged on each day of occurrence, per school crossing, that the contractor is unable to fill a vacancy, requiring village staff to cover the crossing guard location. The Village will waive this fee for the first three absences of each school year.

The RFP does not mention any requirement or option for a site visit.

The RFP does not require the submission of samples.

Questions regarding the RFP are due no later than April 10, 2026, 4:30 PM CDT. Answers to questions will be provided on April 13, 2026, by 4:30 PM CDT.

The bid proposals are due by Friday, April 17, 2026, at 11:00 a. m. CDT. The anticipated start date for the project is April 2025.

The bid notice states that All payments for the services will be made by the village in conformance with the requirements of the local government prompt payment act 50 ILCS 505.

The bid notice requires vendors to Provide a copy of the warranty on the proposed system or a narrative description of the provisions of the warranty. It also specifies that the warranty period will not begin until system acceptance after a satisfactory 30-day performance period.

The Village intends to select a vendor that furnishes satisfactory evidence that it has the requisite experience, ability, resources and staffing to enable it to perform the scope of work successfully. The village will consider factors such as prior experience performing similar work, ability, capacity and skill to fulfill the services as specified, references from prior or current clients, villages prior experience with vendor, if applicable, and system reliability. The village may accept the proposal that is, in its judgment, the best and most favorable to the interests of the village and to the public.

The bid notice requires vendors to provide company background including name of firm, local address, telephone number, name and email address of contact person, and a brief history of the organization. A transmittal letter signed by an authorized person is also required, along with a statement demonstrating the contractors staff has proven knowledge and experience in equipping and delivering rescue boats.

The bid notice does not explicitly detail penalties for non-performance or late delivery. However, it states that The village requires an acceptance period of at least 30 days subsequent to the completion of the delivery. During this 30-day period the equipment must perform without malfunction and in compliance with all representations offered in the vendors proposal. Should the equipment fail to perform satisfactorily, the 30-day time frame for acceptance will start over until such time as the system performance is satisfactory for a period of 30 consecutive days. Final payment including any approved change orders will be withheld, and the warranty period will not begin, until system acceptance.

The bid notice does not mention the submission of samples.

The deadline for questions is April 10, 2026, with answers to be provided on April 13, 2026. The bid notice does not specify a deadline for challenging the bid itself.

The bid proposals are due by April 6, 2026, on or before 11:00 a. m. CDT. The village intends to start the budget book preparation by September 1, 2026.

All payments for the services will be made by the village in conformance with the requirements of the Illinois Local Government Prompt Payment Act.

The village intends to select a vendor that furnishes satisfactory evidence that it has the requisite experience, ability, resources and staffing to enable it to perform the scope of work successfully. The village may accept the proposal that is, in its judgment, the best and most favorable to the interests of the village and to the public.

The village will consider the following factors: brief history/background of company, experience, qualifications, technical capabilities, and expertise working with municipalities, references from prior or current clients, IT experience, and compliance with RFP specifications.

Questions are due no later than March 27, 2026, 3:00 p. m. CDT.