This is a Request for Proposals (RFP) from the City of Warner Robins, Georgia, for an annual contract for mowing and landscape maintenance services for parks and facilities. The contract will have an initial one-year term with options for four additional one-year renewals. A mandatory pre-bid meeting is scheduled for April 7, 2026. Proposals must be submitted electronically through the city's online procurement system, IonWave, by April 16, 2026. Questions regarding the RFP must be submitted by April 13, 2026. Bidders must possess a valid business license and comply with Georgia's e-Verify law. The city reserves the right to reject any or all proposals. Insurance requirements include commercial general liability, comprehensive automobile liability, and workers' compensation. Payment terms are within 30 days of receipt of a valid invoice. A supplier debrief process is available upon request for unsuccessful bidders.
The bid response deadline is Thursday, April 16, 2026, at 2:00 PM ET. Proposals must be submitted through the city's online procurement system, IonWave. The bid shall be binding upon the bidder for ninety (90) calendar days following the bid closing date.
The City of Warner Robins agrees to pay the supplier for all undisputed amounts within thirty (30) days of receipt of a valid and properly prepared invoice.
The city of Warner Robins will award to the lowest responsive and responsible bidder. Due consideration will be given to price, quality as judged by tests and previous experience, and the ability of the bidders to render required services.
To remain eligible for award, bidders must possess a current and valid business license/occupational tax certificate issued by the appropriate local, state, or federal authority, as required by law. Proof of such license must be included with bid submission. Bidders must also comply with the Georgia Security and Immigration Compliance Act by registering and participating in the federal work authorization program, e-Verify.
In case of failure to deliver goods or services in accordance with the contract terms and conditions, the city of Warner Robins, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs.
A mandatory pre-bid meeting will be held on April 7, 2026, at 10:00 AM ET, in the Carolyn Robbins Conference Room, located in City Hall. To remain eligible for bid award, at least one representative from the respective contractor must be in attendance promptly at the start of the meeting and remain present for the duration of the meeting.
All questions must be submitted through IonWave by Monday, April 13, 2026, at 2:00 PM ET. A written request for a supplier debrief must be submitted to the purchasing office within thirty (30) days of bid award.