The District of Columbia Courts is seeking a cloud-hosted, configurable Commercial Off-The-Shelf (COTS) legal case and document management system. The scope includes software, licenses, warranties, installation, document migration, implementation, on-site post-implementation support, training, and ongoing maintenance and support. The contract will be a single firm-fixed-price contract with a base year and four option years. Proposals must be submitted electronically by email by April 24, 2026, at 11:00 AM EST. SAM registration is required for award. Evaluation will be based on technical approach, experience and qualifications, past performance and customer service, and price. Questions regarding the solicitation must be submitted by April 13, 2026.
The deadline for proposal submission is Friday, April 24, 2026, at 11:00 AM EST. The bid notice states, Proposals must be submitted by email to grace alao, senior contract specialist, at ***@***. *. * no later than 11 a. m. est on friday, april 24, 2026.
The bid notice indicates that payments will be made upon completion and acceptance of work, with specific payment schedules outlined for different deliverables. It states, The contractor shall be compensated as set forth below. and details payment percentages for various contract line items.
The bid notice mentions that software licenses, documentation, and warranties are part of the required services. Section B, Price/Cost for Supplies or Services, lists software licenses, documentation, and warranties as a deliverable.
The award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the courts, considering price, technical approach, experience and qualifications, and past performance and customer service. The bid notice states, The courts intends to make award to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the courts, considering price technical approach experience and qualifications past performance and customer service and related factors.
To be considered responsible and receive an award, a prospective contractor must demonstrate financial resources, ability to comply with delivery schedules, a satisfactory record of performance, necessary organization and technical skills, compliance with applicable laws and regulations, and adequate equipment and facilities. The bid notice states, To be deemed responsible, a prospective contractor must establish that it has: i financial resources adequate to perform the contract, or the ability to obtain them. . .
The bid notice indicates that no preproposal conference is planned, and there is no mention of a mandatory site visit. The text states, No preproposal conference is planned.
Any aggrieved interested party may protest this solicitation, award, or proposed contract award within ten working days after the basis of the protest is known or should have been known. The bid notice states, Protest must be filed in writing with the contracting officer identified at section g. 6 within ten 10 working days after the basis of the protest is known or should have been known, whichever is earlier.
