Bid for annual renewal of computer management software for the IT department. Bid number **** is due by 2 PM on June 11, 2026. Sealed bids must include vendor name, bid number, and due date on the envelope. Emailed or faxed bids are not permitted. Delivery is FOB destination, requested ASAP after notice of award. Bids must be valid for 45 days after opening. Late bids will not be considered. Failure to complete the bid may result in disqualification. County terms of payment are 2 10 net 30. Awards may be made by item, group, or lot. The county reserves the right to reject any or all bids. Prices are in US currency and do not include taxes. EFT payments are standard.
Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. Note: delivery time may be a factor in determining the winning bidder. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.
County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination. The county of westchester remits vendor payments via an electronic funds transfer directly to vendors within the specified contract period.
Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright. All items delivered must be guaranteed against faulty materials and workmanship.
Awards may be made by individual item, grouped items or lot. The county reserves the right to reject any or all bids or any portion thereof. Delivery time may be a factor in determining the winning bidder.
The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.
Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the ordercontract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation.
Samples: When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.
Late bids will not be considered and failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.
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