Hydrant Pit Government Bids & RFPs

The deadline for submissions is June 18th, 2026, at 4:00 PM EDT.

A mandatory pre-proposal meeting is required, which bidders must attend. The meeting will be held virtually via Microsoft Teams on June 2nd, 2026, at 1:00 PM EDT.

The number of days for delivery after award is not specified in the provided text. The text states, Delivery quoted must be stated in terms of work days after receipt of the order.

The bid notice states, The evaluation method is unit price delivery time will be factored in the evaluation process to determine lowest best bid received.

The bid notice states, Vendor must be an authorized distributor of product proof must be submitted with bid.

The bid notice states, For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the city for a period of two years.

The bid submission deadline is June 4, 2026, by 1:00 PM. The bids will be publicly opened after this submission deadline on June 4, 2026, at 1:00 PM.

Payment shall be made on the amount of work performed based upon the unit prices placed on the bid forms. Payment shall be made upon submission of an invoice and acceptance of the work by the director of public works, or his designated agent. Prepayment is not allowed.

The contractor will warrant that all workmanship shall be first class and shall be performed by persons qualified and licensed in their respective trades.

The town will award the contract to the lowest responsible and eligible bidder based upon the total combined bid price for years one through three.

All bidders must furnish proof of a minimum of three continuous years in business. All bidders must provide owner contact information for five projects of similar nature and scope completed within the last five years.

Failure of the contractor to comply with the requirement of having an approved project supervisor on site may result in a penalty of $200 per day. Failure to employ a minimum of 2 competent workers on site daily may result in a penalty of $200 per business day of noncompliance. Failure to meet response time obligations may subject the contractor to penalties of an assessment in the amount of **** per day of noncompliance, after one written warning. Continued noncompliance may subject the contractor to termination of the contract and assessment of damages equal to the difference in unit cost between the contractors bid price and the next lowest bidder.

A pre-bid conference will be held at 9:30 AM on May 20, 2026, at the Public Service Administration Building. Attendance is strongly encouraged but not required.

Questions are due May 28, 2026, by 5:00 PM.

The contractor shall be required to commence work within 15 days after the notice to proceed and complete the contract within 1,479 calendar days after the notice to proceed. The Schneider Electric PowerLogic ****, 64MB memory meter will be delivered and installed within the 1,479-day construction time.

The award criterion is based on the justification for using other than full and open competition, citing that only one responsible source and no other supplies or services will satisfy agency requirements due to the need for standardization and interoperability with existing systems, and to avoid substantial duplication of cost to the government.

The contractor shall be required to commence work within 15 days after the notice to proceed and complete the contract within 1,479 calendar days after the notice to proceed. The Schneider Electric Powerlogic ****, 64MB memory meter will be delivered and installed within the 1,479-day construction time.

The award will be made using other than full and open competition, based on the justification that only one responsible source and no other supplies or services will satisfy agency requirements.

The announcement for potential responsible sources closed on 03 September 2025.