USA | OK | CLEVELAND COUNTY | CLEVELAND COUNTY
Cleveland County - OK
Bacnet Compatible Electronics.
Courthouse Air Handlers
Installation of a new air handler for the courthouse and business offices, including removal of the old unit and installation of a new unit and all related components.
AI helper
The bid closing date is April 9, 2026, at 4:30 p. m. The bid opening date is April 13, 2026, at 1:00 p. m. The bid prices will be firm for thirty (30) calendar days from the bid opening date. The awarded contractor must be willing to work with Cleveland County on all scheduling to make a lesser impact to the employees and business of the county. The contract award may be terminated by either party upon thirty (30) days advance written notice to the other party, but if any work or service is in progress, the contract may be extended until said work or services are completed and accepted.
The bid notice states, Payment will be made when the units are installed and 100 operational. For prompt payment of all invoices, please submit the original invoice with reference to the Cleveland County Purchase Order number, to the ordering agency. Upon receipt of properly executed invoice and receiving report from the ordering agency, payment will be processed. If the original invoice and receiving report are received by the invoice clerk by 11:00 a. m. on Fridays, payment will be processed for the following second Monday.
The bid shall include a minimum 2-year warranty for labor and a minimum of 2-year warranty on equipment.
The county shall evaluate bids in response to this solicitation and will award a contract based on lowest and best criteria in accordance with Oklahoma statutes. This includes, but is not limited to, operational cost, quality, technical competency, delivery and/or implementation schedule, maximum facilitation, data exchange and/or integration, warranties, guarantees, return policy, vendor stability, best solution to proposed planning documents and/or strategic program, vendor experience, vendor prior performance, vendor expertise with similar scope, extent and quality of proposed participation and acceptance of all user groups, proven methodology and tools, innovative use of current technologies and quality results by vendor.
A licensed contractor must perform the construction. All work performed, including equipment and materials furnished, shall meet requirements and recommendations of applicable portions of governing local, state and national ordinances, codes and regulations. An executed business relationship affidavit and noncollusion affidavit are required from all bidders. The awarded contractor shall execute a contract with Cleveland County within fifteen (15) days from the date of the bid award.
The bid notice states, Termination by the county for cause, default, or negligence on the part of the bidder shall be excluded from the foregoing provision termination costs, if any, shall not apply. The thirty 30 days advance notice requirement is waived in the event of termination for cause. It also mentions, Immediate termination shall be administered when violations are found to be an impediment to the function of the county and detrimental to its cause, or when conditions preclude the 30day notice.
A mandatory pre-bid meeting shall be held at the Cleveland County Courthouse in the Commissioners Conference Room in Suite W235 located at 201 S. Jones, Norman, OK **** on Tuesday, March 31, 2026, at 10:00 a. m. Bidders whom do not attend the mandatory pre-bid meeting will not be eligible to bid.
Questions about the project may be emailed to Brian Wint, Project Manager at ***@***. *. * or call **** cutoff will be at 10:00 am on April 2, 2026. Reply will be posted by April 3, 2026, at 10:00 am.
Bid Close Date:
