The City of Hampton is seeking proposals for Level IIIA tactical body armor for its Special Weapons and Tactics (SWAT) team. Proposals are due by June 16, 2026. The body armor must meet specific ballistic protection standards, be waterproof, thin, flexible, and manufactured with advanced materials. The vest should accommodate hard armor plates and include various protective components. A 45-day turnaround for delivery is required, along with a 5-year warranty for the armor and a 2-year warranty for the carrier. The vendor must conduct vest measurements and adjustments in Hampton. A minimum of 10 references and sample submissions prior to award are mandatory. The estimated initial purchase is 30 units, with no guaranteed minimum quantity. Proposals must be submitted sealed or electronically via DemandStar. Questions regarding the RFP must be submitted in writing by May 28, 2026.
The bid notice states that proposals received after the specified date and time will not be considered and will be returned to the offeror unopened. The closing date and time for proposals is June 16, 2026, at 10:00 AM. The turnaround for the armor and vest to be delivered to the agency is no more than a 45-day turnaround.
The bid notice states that the City agrees to make payments under the contract within thirty (30) days after receipt of a correct invoice. Payment terms offering a prompt payment discount of twenty (20) days or greater will be considered in the evaluation of proposals. All other payment terms shall be net thirty (30) calendar days or greater. Payment terms not specified by contractor shall be net forty-five (45) days.
The bid notice states that warranty work will be required, along with at least a 5-year warranty of the body armor and at least 2 years for the carrier.
The bid notice states that the City intends to award the contract to a fully qualified offeror submitting the best proposal based on the criteria set forth herein and as determined by the City in its sole discretion. The criteria include experience (20 points), capability and skills (25 points), quality/services to be provided (25 points), costs (25 points), and minority/woman owned (5 points), totaling 100 points.
The bid notice states that the City of Hampton is seeking proposals from qualified offerors to provide Level IIIA tactical body armor. Offerors must be qualified companies to outfit their tactical officers. The vendor will do all vest measurements and initial vest adjustments in the City of Hampton. A minimum of 10 references will be required.
The bid notice states that failure of a prime contractor to submit required documentation to the City can result in the withholding of a payment and/or other sanctions imposed by the City. Failure of a contractor to adhere to its subcontracting plan may, under certain circumstances, result in future loss of contracts and/or debarment from bidding by the City.
The bid notice states that vendors shall provide samples prior to the contract being awarded.
The bid notice states that contractor may not institute legal action prior to receiving the final decision of the City. The final decision of the City shall be considered final and conclusive unless contractor appeals the decision within six (6) months of the final decision or the due date of the final decision by instituting legal action.