This is a public tender notice from the County of Ulster, Department of General Services, for the purchase of IT hardware for SUNY Ulster. The bid includes various items such as projectors, wireless access points, UPS batteries, laptops, desktops, and monitors. Bidders must submit sealed bids by June 11, 2026. The award will be made to the lowest responsive, responsible bidder, either individually or on a total sum basis. Bidders must adhere to detailed specifications and general conditions, including insurance requirements and non-collusive bidding certifications. Delivery is to be made to 491 Cottekill Road, Stone Ridge, NY 12484. The contract period is a one-time purchase. Bids must remain in effect for 45 days past the bid opening date. The county reserves the right to cancel the contract with 30 days written notice. No assignment or subcontracting is allowed without written consent. Bidders must provide proof of insurance, including workers' compensation, disability benefits, commercial general liability, and automobile liability. Detailed product specifications, manufacturer information, and compliance data must be submitted with the bid. A warranty of at least one year against defective parts and workmanship is required for most items. Bidders must also comply with all applicable federal, state, and county laws and regulations, including sustainability requirements and the Iran Divestment Act.
The bid notice states that delivery will be made to 491 Cottekill Road, Stone Ridge, NY 12484. The county must receive all products ordered not later than 30 days after receipt of order (ARO). The county must also be notified twenty-four 24 hours in advance of delivery.
The bid notice states that payments cannot be processed by the county until contract items have been delivered in satisfactory condition with an invoice referring to the purchase order number and mailed to the bill-to address indicated on the purchase order. The county will pay the proper amounts due within sixty 60 days of receipt by the county of the invoice with any requested supporting documentation and approval of the invoice by the Ulster County Comptroller.
The bid notice states that unless otherwise stated in the product specifications, a standard limited warranty will be required of the manufacturer that shall be not less than ninety 90 days from the date of acceptance, and all defective parts and labor are the obligation of the contractor during this period. Additionally, the bidder guarantees that the item offered is standard new equipment and shall be guaranteed for a minimum period of one 1 year against defective parts and workmanship.
The bid notice states that items may be awarded individually, or in whole, based on the lowest responsive, responsible bid. The county reserves the right to award bids on individual items or on total sums and reserves the right to award in whole or in part based on the lowest responsible bid.
The bid notice states that the county reserves the right to make such investigation as it may deem necessary or advisable to determine any bidder's ability to do the work, and the bidder shall furnish to the county, on request, all data and information pertinent thereto. The county reserves the right to reject any bid if such investigation fails to satisfy the county that the bidder is fully qualified to do the work. Financial instability of a bidder may be cause for nonaward.
The bid notice states that should the successful bidder fail to meet a delivery date required by the specifications, the county director of general services has the discretion to cancel the order and terminate the contract. In such event, the county will assume no responsibility for any expense or loss to the successful bidder because of such cancellation or termination. The county may also purchase from other sources to take the place of the item rejected or not delivered, and the successful bidder agrees to reimburse the county promptly for excess costs occasioned by such purchases.
The bid notice states that samples are not applicable (NA) for this bid.
The bid notice states that any errors in the bid award that are the fault of the county must be forwarded, in writing, to the Ulster County Department of General Services within five 5 working days of the notification of award. No corrections will be made beyond that date.
The bid notice states that bids that do not have all applicable lines filled in on the bid sheet may be disqualified as a nonresponsive bid. The following two items will automatically render a bid unacceptable to Ulster County: failure to sign certification and signature form, and failure to include the necessary bid deposit as required. Any deviations from the inclusion of these items will be grounds to see the bid as noncompliant and will not be considered for award.
