Recreation Center Government Bids & RFPs

Proposals must be received by 11:00 AM on Tuesday, October 20, 2026. sealed bids must be received in the finance office, plainfield town hall, 8 community avenue, plainfield, ct ****, by 11: 00 am, tuesday october 20th, 2026.

The contract will be awarded to the lowest responsible bidder. the town intends to award a contract to the lowest responsive bidder whose proposal is determined to be in the best interest of the town.

Bidders must be qualified vendors and provide evidence of good standing from the Connecticut Secretary of State. the bidding entity is required to provide evidence from the connecticut secretary of state that they are in good standing and qualified to conduct business in the state of connecticut.

A mandatory prebid conference will be held. a prebid conference will be held on tuesday, october 6, 2026, at 1: 00 pm, at the recreation department senior center building, 482 norwich road, plainfield, ct **** is mandatory that all bidders attend.

Bids received late will not be considered. bids received later than the date and time specified will not be considered and will be returned unopened.

Quotations must be received no later than October 23, 2026, 4:00 PM EST. quotation due date: all quotations must be received no later than october 23, 2026, 4: 00 pm est.

The contract will be awarded on a lowest price technically acceptable basis. awarded on a lowest price technically acceptable lpta basis.

Offerors must be registered in SAM and provide their UEI and CAGE code. offerors must be registered in the system for award management sam and provide their unique entity id uei and cage code to be eligible for award.

All questions must be submitted in writing no later than October 15, 2026, 4:00 PM EST. questions due date: all questions must be submitted in writing to the contracting officer no later than october 15, 2026, 4: 00 pm est.

Failure to be registered in SAM with UEI and CAGE code may make an offeror ineligible for award. offerors must be registered in the system for award management sam and provide their unique entity id uei and cage code to be eligible for award.

Bids are due on Thursday, October 15, 2026, at 1:00pm at Holland City Hall Council Chambers. Mailed bids must be received no later than October 14, 2026 by 5:00 pm. bids will be due on thursday, october 15, 2026, at 1: 00pm

Bid forms must be filled out completely and in duplicate, and each bid shall be accompanied by bid security or bid bond not less than 5% of the bid amount. each bid shall be accompanied by good and sufficient bid security or bid bond in an amount not less than 5 of the bid amount

There will be a nonmandatory informational meeting on Tuesday, September 29th at 3pm at Holland City Hall Council Chambers. nonmandatory informational meeting on tuesday, september29th at 3pm at holland city hall council chambers

RFIs are due October 2, 2026 at 2pm. rfis due **** 2pm

Incomplete bid submissions will not be read. Faxed or emailed bids will not be accepted. incomplete bid submissions will not be read

Proposals must be submitted no later than the proposal closing date and time stated in this RFP. The closing date is Friday, October 9, at 11:00 a. m. As stated: proposals are to be submitted no later than the proposal closing date and time stated in this rfp.

The selected proposer must guarantee all machines, equipment, installation, and service against defects throughout the entire contract term. As stated: the selected proposer must guarantee all machines, equipment, installation, and service against defects resulting from inferior materials, equipment, or workmanship throughout the entire term of the contract.

The city will select the proposer that best meets its needs, considering qualifications, product quality, service capabilities, equipment condition, pricing, and commission revenue. As stated: the proposer offering the highest commission or lowest product pricing will not necessarily be selected, since factors other than price are important.

Proposers must summarize qualifications including years in business, current vending service footprint, public sector or recreation facility experience, staffing, and service area. As stated: summarize the qualifications of the firm, including, but not limited to, years in business, current vending service footprint.

An optional onsite survey/site visit of Vandalia Recreation Center is scheduled for Wednesday, October 7 at 9:00 AM. As stated: optional onsite surveysite visit of vandalia recreation wednesday, october 7 at 9: 00am.

Proposals not meeting the requirements may be determined nonresponsive and receive no further consideration. As stated: proposals not meeting the requirements below may be determined, in the citys sole discretion, to be nonresponsive and may receive no further consideration.