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This is a Request for Bids (RFB) from the Housing Authority of the Cherokee Nation (HACN) for the purchase of new desktop and laptop computers. The RFB solicits competitive bids from qualified vendors for enterprise-class equipment compatible with HACN's existing Windows-based environment. Key requirements include: - 30 small form factor micro desktop computers with specific minimum technical requirements (Intel Core Ultra 5 class processor or equivalent, Windows 11 Pro, 16 GB DDR5 RAM, 256 GB SSD, Wi-Fi 6E, TPM 2. 0, 4-year onsite hardware support). - 10 business-class laptop computers with specific minimum technical requirements (Intel Core Ultra 5 class processor or equivalent, Windows 11 Pro, 16 GB DDR5 RAM, 256 GB SSD, 16-inch FHD touch display, Wi-Fi 6E, TPM 2. 0, 4-year comprehensive hardware support). - All equipment must be new, unused, and current-generation models at the time of delivery. - Microsoft Office licensing is not to be included, except for trial versions. - Delivery must be completed within the vendor's standard lead time after receipt of the purchase order. Vendor qualifications include being an authorized reseller or manufacturer, demonstrating experience supplying enterprise or public-sector IT hardware, and providing manufacturer-backed warranty and support. Bid submission requirements include completed pricing, manufacturer and model numbers, detailed specification sheets, warranty and support details, estimated delivery timeline, and any exceptions. Bids will be evaluated based on cost, compliance with technical requirements, total cost of ownership, warranty and support offerings, vendor qualifications, past performance, and delivery timelines. Questions regarding the RFB must be submitted via email by Friday, March 27, 2026, at 2:00 p. m. Responses will be sent by Monday, March 30, 2026, at 5:00 p. m. Cherokee and Indian preference will be given to vendors who provide proof of current certification from the Cherokee Nation Tribal Employment Rights Office (TERO). The deadline for bid submission is Wednesday, March 9, 2026, at 5:00 p. m. Bids can be faxed, emailed, or hand-delivered. The evaluation factors include TERO certification (25 points), experience/qualifications/accreditations/company history (15 points), required solutions/product type/compatibility (25 points), and costs (25 points), totaling 100 points.
The deadline for bids is Wednesday, March 9, 2026, at 5:00 p. m. Bids may be faxed to the attention of Baylee Scott at **** or emailed to ***@***. *. * or hand delivered to Baylee Scott at **** W. 4th Street, Tahlequah, OK **** is the bidder's responsibility to ensure delivery of bids. Bids received after the deadline will not be considered.
The bid notice states that for desktop computers, there is a Minimum four 4 year onsite hardware support with next business day onsite service and for laptop computers, there is a Minimum four 4 year comprehensive hardware support with next business day onsite service.
The bid notice states that bids will be evaluated and awarded based on cost and the criteria below: Compliance with technical requirements, total cost of ownership, warranty and support offerings, vendor qualifications and past performance, delivery timelines.
The bid notice states that Vendors must: be an authorized reseller or manufacturer of the proposed equipment, demonstrate experience supplying enterprise or public-sector IT hardware, and provide manufacturer-backed warranty and support.
