The City of Bristol is seeking proposals for the leasing of computer equipment, including new computers and servers, for 36-month and/or 48-month lease terms. Proposals are due by 2:00 PM EST on June 18, 2026. The award will be made to one leasing provider. Equipment must be tier 1 and purchased through existing State of Connecticut contracts. The lease must be a fair market lease arrangement, flexible for upgrades, and include manufacturer warranty for the lease period. The city is tax-exempt. The lessor is responsible for all taxes. The city reserves the right to reject any or all proposals.
Proposals will be accepted until 2:00 PM EST, June 18, 2026. Proposals received after that time will not be considered.
Standard payment terms are net 30 days from receipt of properly executed invoices. Invoices shall be paid promptly by the city unless any items thereon are questioned, in which case payment will be withheld pending verification of amount claimed and the validity of the claim.
The city intends to include manufacturer warranty on any and all equipment specifications, which will not be for a time period less than the lease period. all equipment will be fully covered by the manufacturer warranty during the lease.
Selection will be based on understanding of services, demonstrated ability and past experience, lease administration process, lease closeout process, clarity of submittal, review of references, and proposed cost/fee schedule. The evaluation will be based upon the written submittals and, if determined to be necessary, selected presentations and interviews.
Sample COAs and invoices must be submitted with the bid. Sample COAs and invoices must be submitted with bid.
Questions regarding the document must be submitted by 4:00 PM June 10, 2026. questions regarding this document must be submitted through the above referenced platform and the deadline for questions is 4:00 pm june 10, 2026
Taking exceptions to any condition in the draft contract may result in disqualification. Exceptions taken may result in disqualification of your submittal.