Obstacles Government Bids & RFPs

Materials, supplies, or equipment must be delivered within thirty (30) days from the date of notification of award, unless otherwise specified or an exception is noted on the bid sheet.

Payment terms are net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the city.

Bids will be awarded to the responsive and responsible bidder submitting the lowest total bid in the manner that best benefits the City of Albany.

Contractor shall have a minimum of three (3) years of experience in lawn maintenance and provide at least three (3) references. The contractor shall also submit a listing of equipment owned and the number of personnel employed.

In the event the contractor is unable to maintain the schedule, the city will ensure the work is accomplished at cost plus 20%, which will be deducted from the contractor's future invoices. Repeated failures may result in termination of the contract for nonperformance.

Bidder shall be responsible to visit the jobsites and familiarize himself with the local conditions. Bidder shall be responsible to visit the jobsites and familiarize himself with the local conditions.

When requested, samples will be furnished free of expense, properly marked for identification and accompanied by a list where there is more than one sample. When requested, samples will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample.

Any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered. Any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

Failure to submit any required information or document will be cause for bid to be rejected as nonresponsive. Failure to submit any required information or document will be cause for bid to be rejected as nonresponsive.

The contract working time shall be days with an intended completion date of . The duration of such extension shall be determined by the city engineer.

The city shall pay to the contractor and the contractor guarantees that the maximum amount payable by city as full compensation for services under this agreement, including preliminary stage design and construction, will not exceed to be determined the guaranteed maximum price, subject to increases or decreases for changes in the scope of work properly authorized pursuant to the terms of this agreement.

For one year after the date of final payment, the contractor shall maintain and repair the work. Any work which is found to be defective shall promptly and without cost to the city and in accordance with the citys written instructions, be corrected or replaced with nondefective work.

The contractor specifically represents and agrees that its officers, employees, agents and consultants have and shall possess the experience, knowledge, and competence necessary to qualify them individually for the particular duties they perform hereunder.

If the contractor does not promptly repair or replace the work pursuant to the citys directions, the city may itself correct the defective work or may have the defective work corrected by another contractor. The contractor shall pay all of the citys costs and expenses, including city employee costs associated with the repair or replacement of the defective work.

If contractor wishes to make a claim for an increase in the guaranteed maximum price, an increase in its fee, or an extension in the completion dates, it shall give city written notice thereof within number of days days after the occurrence of the event giving rise to such a claim.

The contractor certifies that it does not and will not, during the performance of this contract, employ illegal alien workers or otherwise violate the provisions of the federal immigration reform and control act of ****, as amended.

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The contract working time shall be days with an intended completion date of .

The city shall pay to the contractor and the contractor guarantees that the maximum amount payable by city as full compensation for services under this agreement, including preliminary stage design and construction, will not exceed to be determined the guaranteed maximum price, subject to increases or decreases for changes in the scope of work properly authorized pursuant to the terms of this agreement.

For one year after the date of final payment, the contractor shall maintain and repair the work. Any work which is found to be defective shall promptly and without cost to the city and in accordance with the citys written instructions, be corrected or replaced with nondefective work.

The contractor specifically represents and agrees that its officers, employees, agents and consultants have and shall possess the experience, knowledge, and competence necessary to qualify them individually for the particular duties they perform hereunder.

If contractor wishes to make a claim for an increase in the guaranteed maximum price, an increase in its fee, or an extension in the completion dates, it shall give city written notice thereof within number of days days after the occurrence of the event giving rise to such a claim.

If the contractor does not promptly repair or replace the work pursuant to the citys directions, the city may itself correct the defective work or may have the defective work corrected by another contractor. The contractor shall pay all of the citys costs and expenses, including city employee costs associated with the repair or replacement of the defective work.

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The period of performance for this contract is from August 6, 2026, to August 11, 2026. Specific deliverables have varying deadlines, such as the lumber package by August 8, 2026, and radiation buttons by August 9, 2026. The closeout report is due no later than 7 days after the period of performance.

The contractor must provide qualified personnel, including subject matter experts with specific certifications and experience in areas such as NIMS/FEMA, rope rescue, confined space operations, structural engineering, and fatality recovery. Ambulance personnel must be at least EMT level trained and ALS dedicated. Contractors requiring CAC cards must meet eligibility standards, including a favorably adjudicated tier 1 investigation.

Failure to comply with identification media return requirements may result in withholding of final payment.

The government reserves the right to direct the removal of an employee from government property or revoke access to government systems for misconduct, security reasons, or any overt evidence of communicable disease. Failure to comply with security requirements, including identification media return, may result in withholding of final payment.