Archives Government Bids & RFPs

The bid is due electronically by 2:00 PM on May 5, 2026. Spring cleanup must be completed by May 1st, or as soon as possible after contract execution if the contract is not fully executed by May 1st. Fall cleanup will occur no later than November 15th.

The winning vendor shall submit monthly invoices, and payment will be made through the Automated Clearing House (ACH) via electronic transfer of funds. The Commonwealth will reimburse the contractor for the purchase of materials upon submission of an invoice accompanied by receipts of proof of expense, with a markup not exceeding 10% above the actual price paid.

The contract award criteria are that the contractor must be able to supply all services listed in the bid package, receive satisfactory reference checks, and submit the lowest price.

To be considered, bids must respond to all requirements and attach the necessary documents with the electronic bid response, including company information to support the company's background, a letter demonstrating a clear understanding of the services, references for 3 similar services performed within the last 5 years with full contact information, and the completed **** worker protection and investment certification form. Any addendums must be signed and attached. The contractor must also apply for a Commonwealth vendor-supplier registration number.

Vendors will correct maintenance work not performed in accordance with the stated scope of work. No additional payment will be made for the correction of unacceptable maintenance work or for repair of any damage to the grounds or physical structures at the PSA during the performance of maintenance work.

The bid notice does not require sample submission.

Questions for the IFB must be submitted via email by 11:00 AM on April 22, 2026. Answers to all questions and/or formal addendums will be attached to the solicitation on the e-marketplace website. No other questions will be permitted after this date.

The initial contract period is for one year, beginning with July 1, 2026, or the date of award, whichever is later, and ending June 30, 2027. The contract may be renewed for two additional 12-month periods. his solicitation is to establish a service contract to provide janitorial services as specified for the Louisiana Secretary of State Archives for an initial 1year period beginning with july 1, 2026 or date of award, whichever is later, and ending june 30, 2027. at the option of the state of louisiana and acceptance by the contractor, this contract may be renewed for two additional 12month periods at the same prices, terms and conditions. total contract time not to exceed 36 months.

The bid notice states that payment is to be made within 30 days after receipt of a properly executed invoice or delivery, whichever is later. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

The bid notice indicates that the contract will be awarded to the lowest responsive, responsible bidder meeting the specifications. it is the intent of the state to award this contract on an individual basis to the lowest responsive, responsible bidders meeting the specifications.

A mandatory jobsite visit is required for this solicitation. mandatory jobsite visitcontact james bunch at 225 **** or ***@***. *. * pages 4 and 5 of attachment a special terms and conditions for information