Surf Safety Government Bids & RFPs

The submission deadline for proposals is June 12, 2026, at 11:00:00 a. m. Eastern Time. The issuance of written addenda by the City of Knoxville Purchasing Division is the only official method whereby a deadline extension for proposal submissions or additional information can be given.

The contractor shall provide manufacturer warranties and installer warranties. All work shall comply with and be warranted in accordance with CPSC guidelines, IPEMA certification requirements, and ASTM standards. Independent laboratory validation of compliance with ASTM standards shall be provided, where applicable.

Proposals will be evaluated on a variety of quantitative and qualitative criteria including design approach and creativity (30 points), technical approach and compliance (25 points), experience and qualifications (25 points), and cost proposal (20 points).

The City of Knoxville is seeking qualified contractors to provide removal and replacement of playground surfacing. Experience and qualifications, including relevant experience with similar playground surfacing projects and certifications, are evaluated.

A preproposal conference will be held on Thursday, May 28th, at 2:00 p. m. at Suttree Landing Park. Attendance is not mandatory, but proposers are strongly encouraged to attend to familiarize themselves with the site and existing conditions.

Questions can be submitted in writing and must be in the hands of the assistant purchasing agent by 4:30 p. m. Eastern Time on June 5, 2026.

Failure to comply with any declarative statements (must, shall, will) may result in their bid being non-responsive and disqualified. Unauthorized contact with city representatives after solicitation posting may also cause disqualification.

The bid notice does not specify a delivery deadline for the services, but it states that the contractor shall provide a proposed project schedule and that all work must be fully completed within a specified number of calendar days of the notice to proceed.

The bid notice states that the city reserves the right to award the project in the best interest of the city, and to award the base scope only or include alternate services.

Contractors shall demonstrate experience with commercial deep cleaning projects, experience cleaning elevated or difficult-access structures, experience working in recreational, educational, or child-focused facilities preferred, proper licensing and insurance, and the ability to safely perform work in public facilities.

A mandatory pre-proposal site visit will be conducted for all interested contractors on June 2, 2026, at 10 a. m. at the Jack E. Kirksey Recreation Center. Failure to attend will result in disqualification.

Failure to attend the mandatory pre-proposal site visit shall result in disqualification from consideration.

The bid notice does not specify a delivery deadline for the overall contract, but states that the intended delivery order execution process is expected to be fast-paced with the contractor able to support production start dates within 5 working days after delivery order issuance.

Preservation personnel shall have SSPC abrasive blasting certification C7, spray application certification C12, and marine plural component program MPCAC, C14 certification. Company shall be QP 1 certified. The contractor shall be responsible for employing technically qualified personnel that are trained and or knowledgeable in all aspects necessary for the qualification nondestructive test NDT procedures, NDT personnel, NDT equipment, workmanship inspection procedures, and workmanship inspection personnel for submarine structure repairs. The contractor lead worker shall be qualified and trained to wear required respiratory personal protective equipment PPE as well as qualified and trained in lead awareness occupational safety and health OSH fall protection hearing conservation and eye safety awareness. The contractor lead worker shall be qualified to work in confined and enclosed spaces. The contractor shall provide qualified resource support personnel in the following trades: scaffolders and touch up painters who shall have completed a formal course of study in the assigned trade through either community college, technical or trade school, military training, formal company training program or an apprentice program. All tradespersons assigned shall have a minimum of two 2 years verifiable experience on U. S. Navy surface ship or submarine platforms in the assigned trade.

The bid notice states that the contractor can mobilize and complete all work within the 90-day window.

Interested firms are requested to complete the attached capability statement attachment 1. Responses should clearly demonstrate the firms experience with precision demolition and specialized playground safety surfacing.