Industrial Gas Government Bids & RFPs

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

The county of Westchester remits vendor payments via an electronic funds transfer EFT program known as vendordirect. Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

All items delivered must be guaranteed against faulty materials and workmanship.

Awards may be made by individual item, grouped items or lot. The county reserves the right to reject any or all bids or any portion thereof.

Bids offering an equivalent will be considered if such product is clearly identified in the bid and are determined by the county of westchester purchasing department to meet fully the salient characteristics requirements referenced in this inquiry.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

Bids are due by July 17, 2026, at 10:00 AM Central Time. Deliveries shall be made within 24 hours of receipt of order during business hours.

Payment of invoices will be made thirty 30 days after receipt and acceptance of all equipment or performance of services, or following the receipt of an accurate invoice, whichever is later. Bidders shall state their bid in accordance with the standard payment terms of net 30 days.

The contractor warrants that all goods delivered will conform to specifications, be of merchantable quality, free from defects, and fit for all specified purposes. The contractor also warrants its price to be no higher than its current prices for similar orders and that goods conform to OSHA standards.

The city reserves the right to award a bid or contract to the bidder who provides goods or services at the best value for the city. Factors considered include price, reputation, experience, quality, conformance to specifications, past relationship with the city, and total estimated long-term cost.

Bidders must be duly authorized to submit a bid and must not have prepared the bid in collusion with any other bidder. Respondents are encouraged to read the entire document prior to submitting a response. The city may investigate the bidder's ability to perform.

Costs incurred as a result of fuel spills due to contractor negligence may be borne by the contractor and may be grounds for termination. Default in promised delivery without acceptable reasons may result in the city purchasing goods elsewhere and charging any increase in cost to the defaulting vendor.

Questions regarding the bid must be submitted through BidNet no later than July 6, 2026.

Bids received after the submission deadline will be disqualified. Failure to comply with general conditions of bidding may result in disqualification. Misstatement or concealment of any material fact in the bid can also lead to disqualification.