Water Bucket Government Bids & RFPs

Proposals are due no later than July 16, 2026, at 12:00 PM noon MT.

Delivery orders will result in firm fixed price (FFP) orders to be invoiced equally each month after performance is completed. Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP).

Award will be based on criteria identified in FAR provision **** Evaluation. Future delivery orders will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

Offerors should provide sufficient information to demonstrate their technical capability for their planned approach to deliver, service, maintain, and support the equipment to meet the government's needs.

Delivery must be within 24 hours from the time the order is placed.

The city will render payment to the successful bidders by check or electronic funds transfer on a net 30-day basis after receipt of an invoice.

The bidder shall assume full responsibility for warranty of all components of the equipment. A statement shall be attached with the bid setting out the conditions of the warranty. The manufacturer's standard warranty shall be furnished.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve factors such as price, conformity to specifications, financial ability, previous performance, facilities, equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility, and other objective factors.

Bidders must be qualified vendors and submit a bid that conforms to the specifications and performance standards set forth by the city.

Bidders may be disqualified for reasons such as failure to use bid forms, lack of signature, failure to properly complete the bid form, evidence of collusion, unauthorized alteration of the bid form, or failure to submit a required bid bond.

Deliveries shall be f. o. b. destination and completed within five 5 days after receipt of order.

Payment will be based on any invoice used in the contractor's normal course of business, provided it is legible and contains all required information. Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.

The contractor shall unconditionally guarantee the materials and workmanship of all products furnished and/or services provided for a period of at least one 1 year from date of acceptance.

The city intends to award a contract to the responsive and responsible bidder whose bid is the lowest best value offer to the city on the basis of grand total bid price.

It shall be the bidder's responsibility to prove to the satisfaction of the city that they maintain adequate stock to properly service the account of the city and make deliveries within the time stipulated herein.

If the contractor fails to deliver within the time period, the city reserves the right to purchase functionally equivalent items in the open market and charge any excess above bid costs to the delinquent contractor.

Samples requirement: yes, if requested. Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.

The city reserves the right to reject any bidder who fails to demonstrate sufficient facilities and experience to perform the services as specified herein. Bidders who are in arrears or in default to the city of Rochester upon any debt or contract, or who are defaulters, as surety or otherwise, upon any obligation to the city or have failed to perform faithfully within the prior two 2 years of any contract with the city may be disqualified.

The city has spent approximately $2,000 per year on this contract.

Proposals must be received on or before 11:00 AM CT on June 17, 2026.

Awards will be made to the responsible vendors whose proposals are determined to be the best value to AISD, considering factors such as purchase price, reputation, quality of goods/services, and extent to which needs are met.

Vendors must be reputable companies with the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the requirements. They must also be responsible vendors with adequate financial resources and the ability to comply with delivery requirements.

Proposers may be disqualified for collusion, intent to defraud, debarment, suspension, indebtedness to the district, or submitting late or nonresponsive proposals.

Bids must be received by the bid due date and time: June 11, 2026, at 2:00 PM. Late bids will not be accepted.

The contractor is to execute and submit on a weekly basis daily work sheets as to type of vehicle, license number, number of hours worked and general location worked, signed by the operator countersigned by the parish representative on all vehicles rented, and forwarded to the department of public works for payment.

Unless otherwise specified, all workmanship and materials must have at least one 1 year guaranty, in writing, from the date of delivery andor acceptance of the project.

Every contract or order shall be awarded to the lowest responsive and responsible bidder, taking into consideration the conformity with the specifications and the delivery andor completion date.

Vendors must register as a Jefferson Parish vendor if not already registered. Current W9 forms with respective tax identification numbers and vendor applications may be submitted at any time; however, if your company is not registered and/or a current W9 form is not on file, vendor registration is mandatory.

Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract, permit or licenses, and the imposition of fines and/or penalties.

Written protest must be received within 48 hours of the release of the bid tabulation by the purchasing department.

Failure to acknowledge any addendum on the bid form shall cause the bid to be rejected. Altering bid forms will cause the bid to be rejected. Failure to submit required documentation, such as proof of authority or affidavits, will result in bid rejection.