Solicitation for tent rental services for an official VIP event at the U. S. Embassy Bern on July 2, 2026. The contract is firm fixed price with an estimated value of approximately CHF 50,000. Required tents include a main reception tent, stage tent, secondary dining tent, and VIP tent. Vendors must be licensed in Switzerland, employ a certified Zeltmeister, demonstrate experience, and have liability insurance. Quotations are due by June 17, 2026, 5:00 PM CET. Evaluation is based on technical capability, experience, and price. Payment terms are within 30 days of invoice receipt and satisfactory completion.
Setup begins June 30, 2026, with completion by end of business day July 1, 2026. Dismantling occurs on July 3, 2026. Setup begins: june 30, 2026 setup completion deadline: july 1, 2026, end of business day event date: july 2, 2026 dismantling: july 3, 2026
Payment will be made in Swiss Francs (CHF) within 30 days of receipt of an acceptable invoice and satisfactory completion of services. Payment will be made in swiss francs chf within 30 days of receipt of acceptable invoice and satisfactory completion of services.
Quotations will be evaluated based on compliance with mandatory eligibility requirements, technical capability and quality of proposed equipment (40%), experience and qualifications (30%), and price reasonableness (30%). Quotations will be evaluated based on: compliance with mandatory eligibility requirements pass fail technical capability and quality of proposed equipment 40% experience and qualifications 30% price reasonableness 30%
Vendors must be licensed and legally authorized to operate commercial tent rental services in Switzerland, provide proof of current business registration, employ at least one certified Zeltmeister, demonstrate experience providing tent rental services for large-scale events (minimum 200 attendees), and maintain current liability insurance. must be licensed and legally authorized to operate commercial tent rental services in switzerland must provide proof of current business registration in switzerland must employ at least one 1 certified zeltmeister tent master on staff must demonstrate experience providing tent rental services for large scale events minimum 200 attendees must maintain current and valid liability insurance
Failure to meet mandatory eligibility requirements, including licensing, Zeltmeister certification, experience, and insurance, will result in automatic disqualification. Failure to meet all of the following requirements will result in automatic disqualification
The estimated value is approximately CHF 50,000. estimated value: approximately chf 50, 000
