This is a Request for Bid (RFB) for library servers from the City of Cedar Rapids Public Library. Bids must be submitted electronically through the city's online e-procurement portal, IonWave. Email, fax, or hard copy submittals are not acceptable. The response deadline is May 20, 2026, at 3:00 PM CT. Bids will be opened on the same date and time. The city reserves the right to accept or reject any or all bids. A Buy Local program preference may be applied to bids from businesses located within Linn County. Payment terms are net 45 days upon receipt of an acceptable invoice and after equipment is received, inspected, and accepted. All invoices and supporting documentation should be submitted in PDF format via email to ***@***. *. * are required to provide descriptive literature on the servers being bid, including all SKUs. A completed Buy Local packet is also required if applicable. The warranty for the servers is a 5-year Tech Care Essential or equivalent, with 24/7 support access and next business day on-site response.
The bid notice does not explicitly state a delivery deadline for the library servers. However, it asks if servers can be delivered by June 30, 2026, with an option to specify the soonest possible delivery date if not.
The bid notice states that payment terms for equipment authorized under the contract shall be net forty-five (45) days upon receipt of an acceptable original invoice and after equipment is received, inspected, and accepted.
The bid notice requires a 5-year Tech Care Essential or equivalent warranty, including 24/7 support access and next business day on-site response, parts, and labor.
Award shall be made to the responsible bidder submitting the lowest responsive bid with regard to the specifications set forth herein. In addition to the quoted price, criteria such as adherence to specifications, company's ability to meet insurance requirements, current lead time, length of time committed for firm pricing, guarantees, and warranties may be used.
Bidders must be responsible and submit the lowest responsive bid. The city will consider criteria such as adherence to specifications, ability to meet insurance requirements, current lead time, firm pricing guarantees, and warranties. The company must not have any unresolved performance issues with the City of Cedar Rapids, and past performance on city contracts will be taken into account.
The bid notice does not explicitly detail penalties for non-compliance or late delivery.
The bid notice does not specify a deadline for challenging the bid.