Pavement Design Government Bids & RFPs

The deadline for submitting SOQs is May 6, 2026, at 2:00 PM Arizona Phoenix time. The contract length of service is estimated to be 730 calendar days, starting from the notice to proceed.

The compensation type for this contract will be lump sum. The nonnegotiable fixed fee for this contract, and any applicable extensions, has been established at 10.

SOQs will be evaluated and selected based on the criteria outlined in sections V and VI of the RFQ package, which include project understanding and approach, project risks and schedule, project team experience and availability, and past performance.

Submission of the SOQ requires the prime consultant to be prequalified with ECS. Consultants who intend to submit an SOQ must successfully submit a prequalification application to ECS no later than April 24, 2026, at 2:00 PM Arizona Phoenix time.

Failure to comply with requirements, such as format, submittal guidelines, or conflict of interest policies, may result in the rejection of an SOQ or termination of the contract.

Site visits are required in accordance with the requirements of the Dictionary of Standardized Work Tasks (DSWT).

The notice does not mention the submission of samples.

The notice does not specify a deadline for challenges or protests related to the SOQ submission process, other than stating that interested parties who did not propose are not permitted to protest the department's selection.

The construction cost for this project is estimated to be $17,915,000.

The bid notice does not explicitly state a delivery deadline for the products after the order is received. It mentions delivery instructions for deliveries accepted Monday through Thursday, 7:00 AM - 3:30 PM, with 24-hour prior notification required.

The bid notice states that payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. The state strongly encourages vendors to participate in accepting electronic funds transfer (EFT) payments.

The bid notice states that the manufacturer's standard warranty will apply unless otherwise specified in the solicitation.

The bid notice implies that the award will be based on the lowest bid, as it mentions low bidder may be required to submit a sample of product bid and that discounts for early payment will not be an award consideration.

Bidders who are a Louisiana or foreign LLC or corporation should be appropriately registered with the Louisiana Secretary of State. Vendor registration should be completed in LAPAC prior to bid submission. Bidders must also comply with federal statutes in the anti-lobbying and debarment act, and certify no federal suspension or debarment.

The bid notice mentions that failure to deliver within the time specified or to provide services as specified will constitute a default and may cause cancellation of the contract. The state reserves the right to purchase products or services on the open market and charge the contractor with excess costs.

Low bidders may be required to submit a sample of the product bid. If requested, the sample must be furnished at the vendor's expense and received within ten (10) days from the date of the request.

The bid opening is scheduled for Tuesday, April 28, 2026, at 11:00 a. m. Proposals must be received by the purchasing agent no later than this date and time.

The town agrees to pay the bidder for the full completion of the work embraced in this contract, within 30 thirty days of the receipt of the final invoice.

The bidder shall unconditionally guarantee for a period of one 1 year from the date of acceptance, all materials, supplies, equipment, and services including but not limited to its workmanship, delivery and installation.

The town of Watertown reserves the right to accept or reject any bid to best serve its interests, or to hold the bids for sixty 60 days before decision. The town reserves the right to reject any and all bids or any part thereof, to waive defects in proposals, or to accept any proposal deemed to be in its best interest. The town of Watertown reserves the right to take into account the residency of bidders within the town of Watertown andor the location of the bidders business within the town of Watertown in awarding this bid.

In determining the qualifications of a bidder, the town may consider his record in the performance of any contracts for similar work into which he may have previously entered and the town expressly reserves the right to reject the bid of such bidder if such record discloses that such bidder, in the opinion of the town, has not properly performed such contracts or has habitually, and without just cause, neglected the payment of bills or has otherwise disregarded his obligations to subcontractors, suppliers, state or local codes, men or employees of subcontractors.

Samples of articles, when required shall be furnished free of cost of any sort to the town of Watertown.

Any request for interpretation of the plans, specifications or other contract documents must be in writing and received at least five 5 days prior to the date fixed for the opening of bids.