Schedules Government Bids & RFPs

The bid notice states that proposals will be received by the City of Wilson on or before 2:00 PM, local time, Wednesday, June 3, 2026. Any proposal received after that time will be promptly returned to the bidder unopened.

The bid notice states that payment terms are net not later than 30 days after receipt of a correct invoice or acceptance of goods, whichever is later.

The bid notice states that the bidder shall guarantee his materials and workmanship against defect due to faulty materials, faulty workmanship, or negligence for a period of one 1 full year from the date of energization andor eighteen 18 months from the date of delivery, whichever applies.

The bid notice states that the owner reserves the right to accept the bid, in its opinion, that represents the best value for the owner, regardless of whether such bid is the lowest price.

The bid notice states that bids will be accepted only from bidders deemed by the owner or the engineer to be qualified to provide the materials, equipment, and services described by these specifications. The experience of bidders in providing the same or similar materials, equipment, and services will be a major factor in determining qualification.

The bid notice states that for each day in excess of the proposed dates, the bidder shall be made payable to the owner the sum of five hundred dollars **** as liquidated damages and not as a penalty, reasonably estimated in advance to cover the losses to be incurred by the owner by reason of failure of said bidder to complete delivery in the time specified.

The bid notice states that failure to submit a form of exceptions will imply strict adherence to the plans and specifications. Certain exceptions, e. g. , failure to provide rigging and unloading at the site, or failure to properly provide field assembly supervision on testing may result in the entire bid proposal being rejected.

The bid documents do not explicitly state a delivery deadline for the circuit breakers. However, bidders are required to submit a delivery schedule for approval, and the specifications mention coordination of manufacturing and delivery with the owner's construction schedule.

Payment terms are net not later than 30 days after receipt of a correct invoice or acceptance of goods, whichever is later. Invoices are preferred by the City to be sent by email to cowaccts@wilsonnc. org.

The bidder shall guarantee their materials and workmanship against defect due to faulty materials, faulty workmanship, or negligence for a period of one (1) full year from the date of energization and/or eighteen (18) months from the date of delivery, whichever applies. Each class of equipment shall carry a full one (1) year warranty against defects from the date of energization.

The issue of a purchase order will be made to the lowest acceptable bidder, provided that in the selection of materials and equipment a purchase order may be awarded to a responsible bidder other than the lowest in the interest of standardization, or ultimate economy if the advantage of such standardization or ultimate economy is clearly evident. All qualified proposals/bids will be evaluated and award made to the firms whose proposal/bid is deemed to be in the best interest of the City of Wilson, all factors considered.

Bids will be accepted only from bidders deemed by the owner or the engineer to be qualified to provide the materials, equipment, and services described by these specifications. The experience of bidders in providing the same or similar materials, equipment, and services will be a major factor in determining qualification. Prospective bidders who wish to submit a bid, but are not presently qualified, may receive consideration by submitting a completed bidders qualification form to the engineer at least ten (10) days prior to the specified bid opening date and time.

The bid documents mention liquidated damages for failure to complete delivery within the specified time. For each day in excess of the proposed dates, the bidder shall pay the owner the sum of five hundred dollars (****) as liquidated damages.

The bid documents do not explicitly mention a mandatory or optional site visit for bidders.

The bid documents do not require the submission of samples.

The bid documents do not specify a deadline for challenging the bid or its terms.

The bid documents state that failure to submit a form of exceptions will imply strict adherence to the plans and specifications. Certain exceptions, such as failure to provide rigging and unloading at the site, or failure to properly provide field assembly supervision on testing, may result in the entire bid proposal being rejected. Noncompliance with nondiscrimination clauses may result in cancellation, termination, or suspension of the purchase order and the bidder may be declared ineligible for further owner contracts.

The delivery of all items of equipment shall be made at such time as to permit unloading between the hours of 9:00 a. m. and 3:00 p. m. , Monday through Thursday, holidays excluded. The owner will furnish escort to the substation site. Ultimate delivery shall be at the discretion of the owner.

Payment terms are net not later than 30 days after receipt of a correct invoice or acceptance of goods, whichever is later. Invoices are preferred by the City to be sent by email to cowaccts@wilsonnc. org.

The bidder shall guarantee his materials and workmanship against defect due to faulty materials, faulty workmanship, or negligence for a period of one 1 full year from the date of energization and/or eighteen 18 months from the date of delivery, whichever applies. Each class of equipment shall carry a full one 1 year warranty against defects from the date of energization.

The owner reserves the right to accept the bid, in its opinion, that represents the best value for the owner, regardless of whether such bid is the lowest price.

Bids will be accepted only from bidders deemed by the owner or the engineer to be qualified to provide the materials, equipment, and services described by these specifications. The experience of bidders in providing the same or similar materials, equipment, and services will be a major factor in determining qualification.

For each day in excess of the proposed dates, the bidder shall be made payable to the owner the sum of five hundred dollars **** as liquidated damages and not as a penalty, reasonably estimated in advance to cover the losses to be incurred by the owner by reason of failure of said bidder to complete delivery in the time specified.

The city reserves the right to inspect, at a reasonable time, the equipment, item, plant or other facilities of a prospective vendor prior to contract award, and during the contract term as necessary for the city’s determination that such equipment, item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the contract.

The owner reserves the right to reject any or all proposals and hold any or all proposals for a period of sixty (60) days from the date of opening thereof.

The bid documents specify that units are to be shipped utilizing an opentop truck to facilitate unloading with a crane or fork truck. Units are to be shipped direct from the manufacturing site, with no intermediate transfers. Shipping with the manufacturers own trucks is preferred. Before shipment, power circuit breakers shall be completely assembled to determine that all parts fit properly. Parts removed for shipment shall be marked so as to permit easy identification when reassembling. The bid documents state that delivery of all items of equipment shall be made at such time as to permit unloading between the hours of 9:00 a. m. and 3:00 p. m. , Monday through Thursday, holidays excluded. The owner will furnish escort to the substation site. Ultimate delivery shall be at the discretion of the owner.

Payment terms are net not later than 30 days after receipt of a correct invoice or acceptance of goods, whichever is later. Invoices are preferred by the city to be sent by email to cowaccts@wilsonnc. org.

The bidder shall guarantee his materials and workmanship against defect due to faulty materials, faulty workmanship, or negligence for a period of one 1 full year from the date of energization and/or eighteen 18 months from the date of delivery, whichever applies. He shall make good such defective materials or workmanship and any damages resulting therefrom without cost to the owner. Each class of equipment shall carry a full one 1 year warranty against defects from the date of energization.

The issue of a purchase order will be made to the lowest acceptable bidder as soon as practical, provided that in the selection of materials and equipment, a purchase order may be awarded to a responsible bidder other than the lowest in the interest of standardization, or ultimate economy if the advantage of such standardization or ultimate economy is clearly evident. The owner reserves the right to reject any and all bids.

Bids will be accepted only from bidders deemed by the owner or the engineer to be qualified to provide the materials, equipment, and services described by these specifications. The experience of bidders in providing the same or similar materials, equipment, and services will be a major factor in determining qualification. The bidder shall include information to establish qualifications.

The bidder shall commence manufacture upon issuance of a contract from the owner and shall fully complete delivery as per the delivery schedule in the form of proposal. For each day in excess of the proposed dates, the bidder shall be made payable to the owner the sum of five hundred dollars **** as liquidated damages and not as a penalty, reasonably estimated in advance to cover the losses to be incurred by the owner by reason of failure of said bidder to complete delivery in the time specified, such time being in the essence of this contract and material consideration thereof.

The city reserves the right to inspect, at a reasonable time, the equipment, item, plant or other facilities of a prospective vendor prior to contract award, and during the contract term as necessary for the city’s determination that such equipment, item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the contract.

The bidder shall not assign any portion of this contract nor subcontract in its entirety except as fully explained in the form of proposal and accepted by the owner. No funds or sums of money due or to become due to the bidder under this contract may be assigned.