Collaborative Learning Government Bids & RFPs

The response deadline for this RFQ is May 25, 2026, at 03:00 PM CT. The delivery, installation, and training timeline is a critical evaluation factor, and suppliers must be specific with their answers regarding how soon after order the equipment can be delivered and how soon after delivery installation and training can take place.

Suppliers must select the payment terms for their offer from the following options: Net 30, Net 20, Net 10, Net 5, 15Net 30, or 2 15Net 30. If 'other' is selected, the supplier must briefly explain the terms.

Suppliers are required to attach a document describing the warranty for each piece of equipment included in the offer. The bid attributes also include a section to describe the warranty duration, what it does and does not cover, and any limitations.

The evaluation of this RFQ may be based upon, but not limited to, the ability to meet or exceed equipment specifications, ease of use and ability to support student instruction, lead time, strength of installation and training package, total cost of ownership, and proposed payment and delivery terms.

Suppliers must provide references from outside their company, preferably from customers who have purchased and are currently using the same or similar products/services. Failure to provide three appropriate and unique references may result in the offer being considered non-compliant.

The question deadline for this RFQ is May 22, 2026, at 11:00 AM CT.

Exceptions taken to the general terms and conditions or the scope of work/specifications may cause the proposal to be rejected at the sole discretion of the university. Any terms to which the contractor does not take exception shall be binding, and any subsequent objections to those terms shall have no effect.

The response deadline for this RFP is June 9, 2026, at 4:00 PM Pacific Time.

The selection process will be based on competitive proposals submitted by each firm, with the district being the sole judge of the merits of each proposal. The scoring criteria include cost (30 points), consultation and planning services (30 points), professional development services (30 points), communication support (15 points), sustainability (20 points), instructions for biliteracy (30 points), assessment tools (10 points), and equity (20 points). The district reserves the right to add a second phase of evaluation for interviews and demonstrations, worth up to 50 points.

Proposers must confirm they are authorized to represent and bind their company and are not in violation of any Oregon tax laws. They must also certify that they do not discriminate against any employee or applicant for employment based on protected characteristics. Attachment 1 (Proposal Form), Attachment 2 (Trade Secret Form), and Attachment 3 (References) are required submissions.

The RFP mentions site visits as part of the consultation and planning services evaluation, but does not specify if a mandatory site visit is required for proposers.

The RFP does not explicitly mention the submission of samples as a requirement.

The bid notice states that the project duration is 365 calendar days, with a start delivery date of 06/12/2026.

The bid notice states that the type of award is lump sum.

The bid notice mentions liquidated damages, but does not specify the amount or conditions.

The period of performance for this contract is from April 24, 2026, to April 26, 2026.

The contractor shall be a regionally accredited public institution with an established leadership program and shall accept any qualified JROTC cadet to participate.

The penalty for non-compliance with limitations on subcontracting is the greater of $500k or the dollar amount spent in excess of permitted levels by the entity on subcontractors.

The bid notice does not require sample submissions.

Responses to this sources sought notice are due no later than April 6th, 2026, at 9:00 AM ET.