This is a Request for Proposals (RFP) for Facilities Management Services from Falls Church City Public Schools (FCCPS). Proposals are due by May 21, 2026, at 11:00 AM local time and must be submitted electronically. Inquiries should be made in writing via email to ***@***. *. * by May 14, 2026. A non-mandatory virtual pre-proposal meeting is scheduled for May 7, 2026. A site visit is scheduled for May 8, 2026, and requires a prior request via email. Offerors must submit required attachments, including proof of authority to transact business in Virginia and relevant licenses. FCCPS reserves the right to make multiple awards. Cost proposals must be submitted in a separate, password-protected electronic package. The contract term is for an initial 36-month period with four one-year renewal options. Rate adjustments are permitted annually after the initial term, subject to CPIU or 5% increase, whichever is lower. Subcontractors must be identified and approved by FCCPS. Trade secrets and proprietary information must be clearly identified. Debarment or exclusion status must be disclosed. Any ambiguity, conflict, or error in the RFP must be reported in writing. The contract documents will include the RFP, addenda, attachments, offeror's proposal, and any modifications. FCCPS is exempt from federal excise taxes and state sales and use tax. Offerors must comply with anti-discrimination laws. Samples, if required, must be furnished free of expense and marked appropriately.
The proposals are due by no later than May 21, 2026, at 11:00 a. m. prevailing local time.
The bid notice states that unless otherwise specified, prompt payment discounts requiring payment in less than fifteen (15) days will not be considered in evaluating a proposal for award. However, even though not considered in the evaluation, such discounts will be taken if payment is to be made within the discount period. In connection with any discount offered, time will be computed from the date an undisputed invoice is received by FCCPS. In the event the offeror does not indicate a prompt payment discount, it shall be construed to mean net 30 days.
The bid notice states that proposal submittal guidelines and evaluation criteria are detailed in Attachment B. The selection process and contract award are also outlined in Attachment B.
The minimum requirements for proposal submission include submitting the offeror's Virginia State Corporation Commission (SCC) registration number or justification for exemption, determining and noting applicable licenses with a copy, and maintaining any applicable license during the term of any resultant contract. The offeror must also represent and warrant that they are financially solvent and experienced in performing this type of work, and are familiar with all applicable federal, state, and local laws.
The bid notice mentions that FCCPS may utilize its documentation of contractor performance issue (DCPI) procedure or other notification processes to document contractor performance issues. Should a contractor receive repeated DCPI issuances or other such notices, FCCPS may consider taking additional steps, including but not limited to the issuance of a notice to cure, notice of default and/or termination/cancellation of the contract. FCCPS shall consider any such DCPI or similar documentation when contemplating future contract awards and/or renewals.
A site visit is scheduled with FCCPS staff on May 8, 2026, at 8:00 a. m. FCCPS will set the location for the site visit only with those offerors who submit a request via email by May 6, 2026, at 12:00 noon.
The bid notice states that samples, if required, must be furnished free of expense to FCCPS on or before the date specified. If not destroyed in examination, they will be returned to the offeror, if requested, at the offeror's expense. Each sample must be marked with the offeror's name and address, FCCPS's request number, and opening date. Do not enclose in or attach the proposal to the sample.
All inquiries, including questions, shall be made in writing and forwarded to the purchasing agent via email by no later than five (5) business days prior to the proposal due date, which is May 14, 2026, by 12:00 noon.
