Saratoga County is seeking bids for coarse rock salt and a mixture of crushed rock salt and liquid de-icing compound for snow and ice control. Bids are due by 11:00 AM on July 23, 2026. The contract period is from award through July 31, 2027, with a one-year extension option. Quantities are estimated, and the contractor must furnish all ordered quantities. Bids can be submitted hard copy or electronically via the Empire State Purchasing Group website. Bidders must comply with disclosure requirements, including noncollusive bidding, Iran Divestment Act, and sexual harassment prevention policies. Awards will be made to the lowest responsible bidder or based on best value. The county reserves the right to reject bids or parts of bids. Deliveries must be made within 24 hours of order receipt.
Truck deliveries shall be made within 24 hours after receipt of order. Truck deliveries shall be made within 24 hours after receipt of order.
Payments will be processed after the receipt of a proper invoice from the successful bidder. Payments will be processed after the receipt of a proper invoice from the successful bidder.
The successful bidder guarantees products against defective material or workmanship for at least one year from the date of delivery, agreeing to repair or replace any damages or marring. The successful bidder guarantees: the products against defective material or workmanship and will repair or replace any damages or marring occasioned in transit.
Awards will be made to the lowest responsible bidder unless best value methodology is indicated, considering reliability, quality, conformity with specifications, purpose, and delivery terms. Awards will be made to the lowest responsible bidder unless best value methodology is indicated in the bid documents, taking into consideration the reliability of the bidder, the quality of the materials, services, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.
Bidders must submit a signed statement of required disclosures, representations, and certificates, including noncollusive bidding, Iran Divestment Act, and sexual harassment prevention certificates. Saratoga county will reject any bid that does not have a signed statement of required disclosures, representations, and certificates that includes the noncollusive bidding certificate, a certificate of compliance with the iranian divestment act, and a certificate for the prevention of sexual harassment, and binds the bidder to their proposal attached.
Penalties may be assessed for moisture content above 2. 0% or if salt gradation is out of tolerance before mixing with liquid deicing compound. Consistent non-compliance can lead to contract cancellation. if, before mixing with the liquid deicing compound, the moisture content of the salt is found to be above 2. 0, a deduction for moisture content will be made from the delivered bid price. . .
Samples may be requested prior to award or before shipments are made. If a sample is not in accordance with specifications, the bid may be rejected or the contract canceled. The county reserves the right to request a representative sample of the item quoted prior to the award or before shipments are made.
A formal protest concerning a pending contract award must be received within five business days after the protesting party knows or should have known of the facts that form the basis of the protest. A formal protest concerning a pending contract award must be received within five 5 business days after the protesting party knows or should have known of the facts that form the basis of the protest.
Failure to comply with terms, evidence of poor quality or service, or submitting an incomplete bid can lead to disqualification. Not disclosing required information can also result in non-responsibility. Failure to comply with any of the above terms or any evidence of poor quality or service will be considered cause for discontinuing business with the successful bidder.
