Emergency Shelters Government Bids & RFPs

The contract has a five-year ordering period, estimated from 11/01/2026 through 10/31/2031, which may be adjusted based on the award date. Task orders will specify delivery or performance dates.

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP). Specific documentation requirements, including WH-347 and subcontractor certifications, are attached to the IPP invoice.

The contract incorporates FAR clause ****, Warranty of Construction, which requires a warranty for construction.

The contract will be awarded to the offeror judged to represent the best value overall, with factors other than price being significantly more important than price. Evaluation factors are technical capability, management plan, past performance, and price.

Contractors must have extensive experience with remote radio communications site infrastructure maintenance, repairs, and upgrades. They must also hold all applicable national, state, and local licenses. Specific experience with HVAC system integration with remote site managers is required for Task Order 1.

The document does not explicitly detail penalties for non-performance, but it does mention that failure to order minimum quantities may result in damages for the contractor, and failure to meet contract minimums can void option periods.

A mandatory organized site visit is scheduled for August 13, 2026, at 10:00 AM PST at Vollmer Peak. Participants will meet at the Tilden Steam Train parking lot. RSVP is required by August 10, 2026.

Questions are due in writing by August 18, 2026, 12:00 PM PST. Responses are due by September 3, 2026, 3:00 PM PST.

Proposals not conforming to electronic file formats will be considered unacceptable. Failure to submit proposals by the closing date and time will result in them not being considered. Not inspecting the site will not be grounds for a claim after award.

The maximum total dollar amount for all contracts issued under this IDIQ is $2,500,**** over the five-year period.

A preproposal meeting is mandatory on August 6, 2026, 11:00 AM at Mutual Ground Campus, 418 Oak Ave, Aurora, IL ****.

Proposals are due August 20, 2026, at 2:00 PM. Proposals must be submitted electronically through the Empire State Purchasing Groups Regional Bid Notification System Bidnet Direct portal on or before 2:00 p. m. , August 20, 2026.

Payments will be made as reimbursements of actual expenses approved by Dutchess County. All payments to contractors shall be made as reimbursements of expenses based on actual expenses approved by Dutchess County, and no payments shall be made in advance nor funds applied to other uses.

Proposals will be evaluated based on cost, organizational experience, qualifications, program design, operations plan, facility readiness, performance measurement, staffing plan, and collaboration. Proposals will be reviewed in accordance with the following criteria, listed in order of importance: 10. 1 Cost 10. 2 Organizational Experience Qualifications. . .

Proposers must be tax-exempt **** non-profit agencies operating in Dutchess County for at least one year, with a program office open by October 1, 2026. Organizations eligible to apply for funding under this initiative are limited to tax exempt organizations under IRS section 501c 3 incorporated by the proposal due date providing services to Dutchess County residents.

Any proposed facilities will require review and approval prior to use and may require the department and/or evaluation team to conduct a site visit to any proposed facilities prior to award. Any proposed facilities will require review and approval prior to use and may require the department and/or evaluation team to conduct a site visit to any proposed facilities prior to award.

Protests must be submitted in writing and received by the director of central services no later than five calendar days after the bid award. Any protest to the division of central services consideration of any bid must be submitted in writing to the address listed below and received by the director of central services no later than five 5 calendar days after the bid award.

Misrepresentation or false statements related to proposer status, or failure to notify the county attorney of any change in status, may result in immediate termination of the business relationship. Any misrepresentation or false statement related to the successful proposers status in this regard, or any failure by the successful proposer to immediately notify the county attorney of any change in such status, shall result in immediate termination of countys business relationship with the successful proposer. . .

The contractor will be required to deliver the fold out medical shelters to the location listed upon completion. The fold out medical shelters will be delivered to the destination.

The contractor will provide a minimum warranty of 10 years on the structure of the fold out medical shelter.