The City of Mobile is seeking bids for a service contract for chiller service and maintenance at various locations. Bids are due January 7, 2026, at 2:00 PM local time. A pre-bid conference will be held on December 17, 2025. The contract term is for one year with the option for two additional one-year terms. The city may extend the contract at the end of the third year for a period not to exceed sixty 60 calendar days. The award will be based on the lowest total base bid. The contractor must provide various insurances. The contractor must comply with all federal, state, and local laws concerning nondiscrimination. The contractor must enroll in the federal everify program. The contractor must provide a detailed report of all inspections, testing, and maintenance activities performed. The contractor must provide a minimum of forty-eight 48 hours advance notice of service. The contractor must have a branch office within a one-hour drive radius, staffed by a technician or technicians with the ability to respond to an emergency call within four 4 hours of notice from a city of mobile representative. The contractor must have at least 3 years experience in maintaining the type of equipment listed. The contractor must provide a minimum of five 5 inspections with diagnostics as required per year. The contractor must perform a standard vibration analysis on each centrifugal chiller semiannually during the february and october service visits. The contractor must perform a standard oil analysis twice annually during the regular february and october service visits. The contractor must perform an eddy current analysis on each chiller one 1 time during the 3 year term of this contract. The contractor must provide a service report indicating the facility name and chiller numbermanufacture, the time and date of service, name of technicianmechanic performing the service, all items inspected, and service performed, and items required a follow up inspection or repair. The contractor must provide three 3 copies of each report to authorized facility maintenance personnel after completion of the service call. All invoices for payment shall also include a copy of all service reports cover under that invoice. All invoices shall be provided to the facility maintenance superintendent within 30 days following the completion of the scheduled work.
The bid notice states Bids shall be deposited at the designated location prior to the time and date for receipt of bids.
The bid notice states The city shall pay the contractor through payment issued by city upon receipt of the contractors invoice and written approval of same by the citys facility maintenance superintendent, clifton thomas indicating that services have been rendered in conformity with this contract.
The bid notice states contractor warrants that the products under normal use and service will be free from material defects in materials and workmanship.
The bid notice states he award shall be based on the lowest total base bid selected, as listed on the bid form.
The bid notice states bidders may be required to furnish evidence satisfactory to the city of mobile that they have sufficient means and experience in the types of work called for to assure the completion of the contract in a satisfactory manner.
The bid notice states failure or refusal to sign the agreement or to provide the certificates of insurance in a form satisfactory to the city of mobile, everify verification, or other required documentation, shall subject the bidder to immediate forfeiture of bid bond or bid check.
The bid notice states a prebid conference shall be held at 10am, local time on wednesday, december 17, 2025, at thefacility maintenance building located at 850 owen street, mobile, alabama ****.
