This is an Invitation for Bids (IFB) from the Texas Comptroller of Public Accounts (CPA) for storage tanks. The contract term is from the effective date of the notice of award through June 30, 2027, with three one-year renewal options. Pricing must be firm, all-inclusive, and fixed, with potential adjustments based on specific price adjustment provisions. The CPA charges a 1. 5% Texas SmartBuy administrative fee. Respondents must submit required documentation, including an execution of response, respondent information, insurance statement of intent, and a mandatory price sheet. Sample testing may be performed post-award. Delivery is FOB destination, and delivery schedule is a factor in evaluation. Responses can be submitted electronically or via hard copy. Communications must be directed to the designated points of contact to avoid disqualification. Failure to comply with requirements, such as submitting the mandatory price sheet or signed addenda, may result in disqualification.
The response due date is April 14, 2026, at 1:30 PM Central Time in Austin, TX. Delivery days are measured in calendar days unless otherwise specified, and failure to state delivery time may disqualify the response.
The bid notice states that payment terms for the State of Texas are typically 30 days. Respondents may provide their additional discount extended to each invoice on attachment B, respondent information.
The warranty will cover the completed product and all parts, including labor, materials, and parts required to repair any faults or defects. The warranty period will begin on the date the product is accepted by the customer and continue for at least one year or the duration of the manufacturer's standard warranty, whichever is longer. Contractors' warranty obligations will survive the termination of the contract.
The CPA intends to make an award to the vendor providing the best value to the state for each line item. This may result in awarding different line items to different vendors. The price evaluation for line items 1 and 2 will be the lowest price per comparable tank capacity.
The CPA may disqualify a respondent if there is an unacceptable risk that it will fail to perform the contract. The respondent bears the burden of establishing their ability, capacity, skill, promptness, character, responsibility, integrity, current compliance with laws, sufficient financial resources, and conformity to all material specifications.
The bid notice mentions that if outstanding liabilities for the Texas SmartBuy administrative fee are not paid in a timely manner, the contractor's items may be removed from the TxSmartBuy system, and if nonpayment reaches 90 days, the contractor may be placed on warrant hold. Additionally, CPA and the customer may exercise contractual remedies in connection with late delivery.
The customer may perform sample testing, and the sample must conform to the item specification of this solicitation. If a sample does not conform, the customer may reject the shipment or lot.
The bid notice specifies a Response to questions through addendum date of April 1, 2026, and a Questions submission deadline date of March 27, 2026. These dates relate to the process of asking questions and receiving responses, which can be considered part of the challenge or clarification process before submission.
