This Invitation for Bids (IFB) from the Texas Health and Human Services Commission (HHSC) seeks proposals for the removal of one existing insulated pad mount switch and the installation of a new one at the Richmond State Supported Living Center (RSSLC) campus. The contract will be for services including all necessary switchgear accessories and parts to ensure a fully operational system. Bidders must adhere to manufacturers' specifications, governmental codes, and standards such as NFPA and OSHA. Key dates include an optional onsite visit on March 25, 2026, a questions submission deadline of March 26, 2026, and a response deadline of April 17, 2026, at 10:30 AM Central Time. The anticipated contract start date is upon award. Bidders are required to submit a comprehensive response including all necessary documentation, experience, and qualifications. The contract term is from award until August 31, 2029, with no renewal options. HHSC reserves the right to extend the contract for up to one year for continuity of service. Bidders must provide a minimum of three years of relevant experience and ensure their personnel are licensed and experienced. Insurance requirements are detailed, including workers' compensation, commercial general liability, commercial automobile liability, and professional liability. The evaluation criteria will focus on meeting requirements, ability to perform, and price, with the award going to the bidder offering the best value to the state. Bidders must also comply with standards of conduct and disclosure of interested parties requirements, including submitting Form **** methods include email, the HHS Online Bid Room, or hand delivery/overnight express on a USB drive.
The response deadline for this IFB is April 17, 2026, at 10:30 AM Central Time. The contract term is from award until August 31, 2029.
The bid notice states that contract payments will be made in accordance with Chapter **** of the Texas Government Code, known as the Texas Prompt Payment Act. Invoices must be submitted monthly or as otherwise indicated on the purchase order and must describe the work completed in detail. The bid notice also specifies that HHSC will not pay for per diem, travel, hotel, equipment, phone calls, paper, reproduction services, office space, or other incidental expenses.
The bid notice states that the contractor shall provide, at minimum, full warranty coverage including labor, material, and equipment deficiencies for twelve 12 months or the manufacturer warranty, whichever is greater. The contractor shall provide all warranty documentation at project substantial completion.
The bid notice states that HHSC shall not be obligated to select the bidder with the lowest price but shall make an award to the bidder who provides the best value to the state of Texas. All responses will be evaluated according to the following criteria: bidder meeting or exceeding the requirements and specifications in accordance with this IFB, bidders ability to meet performance delivery requirements, and price.
The bid notice requires that the bidder shall have relevant experience for the performance of the services as outlined in this IFB, with a minimum experience of three years. The bidders personnel to be assigned to perform the services must be fully trained and have at least three years of relevant experience. Required licensure includes being licensed with the Texas Department of Licensing and Regulation (TDLR) as an electrical contractor and master electrician for personnel. The bidder must also provide a minimum of three verifiable references.
The bid notice mentions that failure to comply with requirements may result in disqualification of the response, delayed payment or nonpayment, or termination of the contract. Specifically, failure to timely correct a deficiency may result in delayed payment or nonpayment. Noncompliance with the intoxicants and illegal drugs prohibition may result in termination of the contract.
The bid notice states that HHSC will conduct two optional onsite visits on the date and time identified in the procurement schedule. Attendance is strongly encouraged but not required, and failure to attend in person will not disqualify a bidder.
The bid notice states that Texas Administrative Code, Title 1, Part 15, Chapter 391, Subchapter C provides a formal protest procedure to be used by any bidder who is allegedly aggrieved in connection with the IFB, evaluation, or award of a contract by HHSC.
