Oakland University is seeking proposals for an enterprise Housing Management System (HMS) to manage approximately 3,400 beds. The system will support various departments including Housing & Residence Life, Finance, and IT. Key requirements include alignment with OU's IT policies, security standards (HEVCAT, SOC 2 Type II), and accessibility standards (WCAG 2. 2 AA). Proposals are due by July 13, 2026. The evaluation criteria include functional fit, integration, security, UX/accessibility, performance, implementation, and cost. Vendors must demonstrate relevant experience and financial stability. The university reserves the right to negotiate and make an award based on best value.
Proposals must be submitted by July 13, 2026, at 2:00 p. m. Eastern Time.
The university's preferred payment method is with a university credit card (pcard). The university will not accept convenience fees or increased pricing due to pcard payment.
Proposals will be evaluated based on functional fit (50 points), integration (10 points), security compliance (5 points), UX accessibility (5 points), performance reliability (5 points), implementation migration (5 points), and cost (20 points), for a total of 100 points. The award will be made to the responsive and responsible respondent whose proposal offers the best value.
Respondents must provide evidence of relevant experience (minimum 3 years in higher education HMS, preferred 10 years), an install base of at least 50 US colleges/universities operational for over one year, experience with institutions of 3,000 beds, 3 higher education references, and demonstrate financial stability.
Failure to submit information in accordance with RFP requirements, nonconformance to conditions/specifications/scope of services, and failure to meet insurance requirements may lead to disqualification.
