Rock Light Government Bids & RFPs

The awarded vendor will have full access to the theatre over an approximate 4-week window beginning mid-July 2026 through mid-August 2026. The vendor shall advise the city of Rockford in writing ten 10 working days prior to the start date. The awarded vendor will have full access to the theatre over an approximate 4 week window beginning midjuly 2026 through midaugust 2026.

All invoices shall be submitted within 30 days of completion of work to the City of Rockford Facilities Maintenance Supervisor for review and approval that the work was satisfactorily completed. All invoices shall be submitted within 30 days of completion of work to the city of rockford facilities maintenance supervisor for review and approval that the work was satisfactorily completed.

Vendor shall provide a one 1 year warranty on all workmanship starting at the date of substantial completion established at project closeout. Vendor shall provide a one 1 year warranty on all workmanship starting at the date of substantial completion established at project closeout.

The city will award this contract to the lowest responsive and responsible bidder that is able to meet the requirements and criteria set forth in this document. The city will award this contract to the lowest responsive and responsible bidder that is able to meet the requirements and criteria set forth in this document.

All workers shall be thoroughly experienced in the particular class of work in which they are employed. All workers shall be thoroughly experienced in the particular class of work in which they are employed.

There will be a mandatory prebid meeting held for reviewing the job site conditions, the specifications, and other pertinent information regarding the project. There will be a mandatory prebid meeting held for reviewing the jobsite conditions, the specifications, and other pertinent information regarding the project.

Firms wishing to protest bids or awards shall notify the central services manager in writing within seven 7 days after the invitation to bid opening. Firms wishing to protest bids or awards shall notify the central services manager in writing within seven 7 days after the invitation to bid opening.

The bid closing date is Thursday, April 9, 2026. Bids received after this date and time will not be considered.

The City will reject bids conditioned on payment in less than thirty (30) days. Payment terms are Net 30.

The contractor guarantees that the items conform to the design and specifications and will be free from defects in materials and workmanship for a minimum of one year after initial delivery, unless another effective period is specified.

Award will be made to the lowest responsive and responsible bidder complying with all provisions of the invitation for bid, provided the price is reasonable and in the best interest of the City.

Bidders must provide written evidence through references of five years prior experience with the scope of work as detailed in the specifications. The qualified firm must provide temporary labor services specifically for recycling and refuse collection services with laborers working during the day.

The contract may be cancelled or annulled by the City in whole or in part by written notice of default to the contractor upon nonperformance or violation of contract terms.

Samples of items, if requested, shall be furnished without charge, upon request within ten days. Failure to provide such samples within the specified time frame may be cause to consider the bid as nonresponsive.

Questions pertaining to this bid may be directed to Gina Washington via the City's collaboration portal only no later than 3:00 PM EST, Thursday, March 26, 2026.

The bid notice states in the event of an unauthorized disclosure, the damages incurred by the nondisclosing party may be difficult if not impossible to ascertain, and that such nondisclosing party may seek injunctive relief as well as monetary damages against the party that breaches this agreement.