This Request for Proposal (RFP) from Jefferson Parish seeks bids for food and related services for citizens in emergency shelters during declared emergencies. Proposals are due by May 21, 2026, at 3:30 PM and must be submitted electronically. The contract will be for two years, with potential extensions. Key requirements include a written logistics plan, identification of vendor resources, a network of service providers, and the ability to mobilize within 24 hours of notice. Proposers must meet minimum requirements, including experience, financial stability, and adherence to sanitary codes. The evaluation will consider technical proposals (75%) and price proposals (25%). Specific deliverables include meal plans (Plans A, B, C, D), beverages, snacks, and fresh fruit. Proposers must submit a sample menu. Insurance and bonding requirements are detailed. The contract may be terminated for cause or convenience. Federal contract provisions and compliance with various acts (Clean Air Act, Federal Water Pollution Control Act, Davis-Bacon Act, etc. ) are applicable.
The proposal receipt date and time is May 21, 2026, at 3:30 PM.
The bid notice states that payments will be made by the Department of Emergency Management no earlier than thirty (30) days after receipt of a properly executed invoice, and approval by the Department of Emergency Management.
The proposer shall warrant all equipment to be free of defects in materials and workmanship for one year from the date of substantial completion of the project. For any failures within the warranty period, provide answers to service calls and requests for information within a 24-hour period and repair or replace any faulty item within a 2-3 hour period without charge, including parts and labor.
The council shall select the proposal which received the highest cumulative score from the evaluation committee, except that the council may select a proposer or multiple proposers other than the highest-ranked proposer provided that the proposer selected has been given a cumulative score by the committee that received a total maximum score of at least eighty percent (80%).
A proposer, to be selected, must be experienced at providing services similar in nature and complexity to the project outlined in this request for proposal and must demonstrate their ability to meet the following minimum requirements: The proposer may satisfy these minimum requirements through the use of a subcontractor. However, required Louisiana contractors licenses or other license requirements listed in this section may not be satisfied through the use of a subcontractor.
Failure to comply with section **** (acknowledgement of no subcontractors added without prior council approval) shall result in penalties imposed by JPCO section ****.
Proposers shall be required to submit a sample menu with their submissions. See attachment D for sample menu.
Any proposer that submitted a proposal in response to this request for proposals may protest in writing to the Director of Purchasing within 48 hours of the evaluation committee meeting.