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This Request for Proposals (RFP) is for the rental, delivery, setup, and teardown of event-related sound and lighting equipment for the City of Dublin's special events for fiscal years 2026-28. The scope of work includes providing services for events such as St. Patrick's Day, Summer Concert Series, Splatter, Tree Lighting, and Park Openings. Proposals must include all associated costs and meet or exceed the specified requirements. The City will provide electrical service, and the contractor must confirm its adequacy. Setup and teardown must be completed at least two hours prior to the scheduled sound check. Proposals are due by 4:00 PM on June 4, 2026, and must be submitted electronically to ***@***. *. * selection process will be based on criteria including cost, ability, capacity, skill, reputation, experience, and compliance with laws. A standard consulting agreement will be used, and any exceptions must be clearly identified in the proposal. Proposers must also address conflict of interest and adhere to equal employment opportunity policies. Insurance requirements include general liability, automobile liability, professional liability, and workers' compensation, each with a $1,000,000 coverage limit. Three references for similar services are required.
The bid notice states that proposals are due no later than 4:00 PM on June 4, 2026, at the offices of the City of Dublin, Parks and Community Services Department, 100 Civic Plaza, Dublin, CA **** submittals will not be accepted.
The determination of the best quotes shall be based upon, but not limited to, the following: cost, ability, capacity, and skill of the contractor to deliver all requested rental equipment promptly or at the time specified, reputation and experience of the contractor, previous experience of the contractor with the city, previous and existing compliance by the contractor with laws and ordinances, and the quality, availability, and adaptability of supplies.
Submitted proposals will be evaluated and scored using the following criteria: qualifications and specific experience of key project team members, quality and completeness of the proposal, experience with engagement of similar scope and complexity, and satisfaction of previous clients.
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