Bid due before 2 PM on 7/29/2026. Submission must be sealed with vendor name, bid number, and due date on the outside of the envelope. Emailed or faxed bids are not permitted. County terms of payment are 2 10 net 30. Delivery is FOB destination and requested ASAP after notice of award. Bidders guaranteed delivery is days. Delivery time may be a factor in determining the winning bidder. No bidder may withdraw their bid within 45 days after the opening. Bids will be publicly opened. Late bids will not be considered. Failure to complete the bid in its entirety may result in disqualification. By submitting a bid, you agree to all terms and conditions. Copies of this bid may be downloaded from the Empire State Purchasing Group website or received from the Bureau of Purchase and Supplies office. Non-bidders must indicate reason for non-participation. Awards may be made by individual item, grouped items, or lot. The county reserves the right to reject any or all bids. Vendors protesting or disputing bid specifications must do so in writing prior to the bid opening. Should the vendor fail to perform as required, the county may cancel the order and charge back the difference to the defaulting vendor. Non-assignment clause applies. If bidder is a corporation, the bid shall be signed in the correct corporate name by a duly authorized officer. If the bidder is a partnership, the bid shall be signed in the full name of the partnership by a duly authorized partner. Westchester County distributes bidding documents through the Empire State Purchasing Group bid notification system or from their Bureau of Purchase and Supplies office directly. Purchases by other school districts and governments are allowed through resulting contracts if mutually agreeable. EFT policy requires vendors to enroll in the Vendor Direct program for payments. Prepayments prior to shipment will not be permitted unless specifically stated. Purchases by the County of Westchester are not subject to any federal, state and local taxes. Third party billing is not acceptable unless approved. Prices shall be net, F. O. B. destination including transportation and delivery charges fully prepaid by the bidder. Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order. All items delivered must be guaranteed against faulty materials and workmanship. All deliveries are to be considered platform delivery unless otherwise indicated. Site visit contact: Ron Kachnic at ****.
Delivery is FOB destination and requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. Note: delivery time may be a factor in determining the winning bidder.
County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.
All items delivered must be guaranteed against faulty materials and workmanship.
Delivery time may be a factor in determining the winning bidder.
The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.
Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the ordercontract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will purchase products/service on the open market and chargeback the difference to the defaulting vendor.
Vendors seeking to schedule a site visit can contact Ron Kachnic at ****.
When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.
Late bids will not be considered and failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.
