Archival Boxes Government Bids & RFPs

Bids are due no later than September 24, 2026, 3:00pm local time. bids due nlt september 24, 2026, 3: 00pm local time

Agencies will process payment within thirty days after the date of receipt of a correct invoice. the agencies or school districts involved will authorize and process for payment each invoice within thirty 30 days after the date of receipt of a correct invoice.

Successful bidders shall be required to extend any policy guarantee against defective material, workmanship, and performance. the successful bidders shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.

The contract will be awarded to the lowest responsible and responsive bidders who best meets the terms and conditions of the bid. government support services shall award this contract to the lowest responsible and responsive bidders who best meets the terms and conditions of the bid.

Bidders must fully acquaint themselves with state procurement laws and regulations prior to submitting a bid. bidders ortheir authorized representatives are required to fully acquaint themselves as to state procurement laws andregulations prior to submitting bid.

Failure to execute the required contract and bond within twenty days after official notice of award will result in the bid response guaranty being forfeited as liquidated damages. if the successful bidder fails to execute the required contract and bond, as aforesaid, within twenty days after the date of official notice of the award of the contract, its bid response guaranty shall immediately become forfeited as liquidated damages.

Samples or brochures may be required by the agency for evaluation purposes to compare compliance with specifications. samples or brochures may be required by the agency for evaluation purposes.

Written questions must be received through the online bid submission portal by September 3, 2026, 3:00 p. m. local time. all questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other aspect of this solicitation must be received through the online bid submission portal by september 3, 2026, 3: 00 p. m. local time

Disqualification can occur due to collusion, unsatisfactory performance record, or suspension/debarment of the parent company. evidence of collusion among bidders.

Each vendor's contract shall be valid for two years from April 1, 2027, through March 31, 2029. each vendors contract shall be valid for two 2 years from april 1, 2027 through march 31, 2029.

Contractor guarantees delivery of product or service in less than five calendar days after issue date of order. contractor guarantees delivery of product or service in less than five calendar days after issue date of order.

The standard payment term is Net 30 days, effective from the date of valid invoice document. net 30day payment terms

Contractor shall provide a minimum one year warranty for all equipment parts, accessories, supplies, and services provided. contractor shall provide a minimum one year warranty for all equipment parts, accessories, supplies, and services provided pursuant to this contract

The county will determine the low or lowest bids considering all items listed in the unit price schedule. county will determine the low or lowest bids considering all items listed in the unit price schedule.

Contractors must have been in the business of microfilm accessories and supplies for a minimum of three consecutive years. contractor has been in the business of microfilm accessories and supplies for a minimum of three consecutive years.

Attendance at the prebid conference is optional and encouraged. attendance isoptional and encouraged.

The county may require additional information, samples, technical data, manufacturer documentation, testing information, or other evidence before approving a substitute product. the county may require additional information, samples, technical data, manufacturer documentation, testing information, or other evidence before approving a substitute product.

County may not answer requests submitted within eight 8 days of the solicitation due in and opens date. county may not answer requests submitted within eight 8 days of the solicitation due in and opens date.

Failure to comply with the solicitation requirements may cause the county to reject the bid as nonresponsive. offerors failure to comply with the solicitation requirements, including but not limited to submittals that do not containall documents, or that modify the solicitation requirements, may be cause for county to reject offerors bid as nonresponsive and not evaluate it.

The county will determine the low or lowest bids considering all items listed in the unit price schedule. county will determine the low or lowest bids considering all items listed in the unit price schedule.

Bids shall be submitted and received in the division of purchasing up to and including 2:00 pm. , Wednesday, September 2, 2026.

Awards shall be made to the responsive and responsible bidder proposing the lowest hourly rate whose proposal complies with all provisions to render it formal and legal.

Qualified bidders must have documentation of experience with staffing similar imaging projects.

In the event of a default and cancellation of the contract, the bidder shall be responsible for payment to broome county of a sum equal to the additional contract costs to the county.

Every request for interpretation should be addressed to the designated contact persons listed in the specifications no later than five working days prior to the date set for bid opening.

Bids received after the deadline date and time stated above will not be considered and will be returned unopened to the bidder.