Archival Preservation Government Bids & RFPs

Proposals must be delivered by 3:00 PM CST on Wednesday, October 21, 2026. One (1) hard copy and one (1) electronic copy on USB drive must be sealed and delivered to the city of Mercedes, city hall, no later than 3:00 p. m. CST on Wednesday, October 21, 2026.

Payment is allocated across fiscal years: FY2027 (Oct 2026-Sept 2027) $30,000 from city and $30,000 matched by CLG funds; FY2028 (Oct 2027-Sept 2028) $20,000 from city and $20,000 matched. 25% of total CLG funds ($12,500) will not be paid out until completion and delivery of final work products to THC.

Evaluation criteria include project approach (40 points), professional qualifications (20 points), previous experience (30 points), and fee proposal (10 points). Project approach 40 points and Professional qualifications 20 points are explicitly stated.

Qualified firms must have proven expertise in historic preservation, architectural history, cultural resources management, and related disciplines as defined by the Secretary of the Interior's Professional Qualifications Standards.

Responses received after the deadline will not be considered. Responses received after the date and time set for the closing will not be considered. Emails are not accepted as a submission method.

The total project budget is $100,000. The total project budget is $100,000, consisting of $50,000 in grant funds and a $50,000 local match provided by the City of Mercedes.

The award will be made to the contractor submitting the lowest price, as stated: an award, if made, shall be to the responsive and responsible contractor submitting the lowest price on the hiepro that meets the requirement stated herein.

Minimum qualifications include prior experience and demonstrated capability in digitizing archival materials in accordance with fadgi standards and operating PhaseOne cameras, CaptureOne software, Artec Spider 3D imager, and Artec Studio software.

Offers that do not meet specifications may be rejected, as stated: any offer that proposes terms, conditions or requirements that are contrary to those specified herein or does not meet the qualifications requirements of this solicitation. . . may be considered nonresponsive and will be rejected.

Proposals must be submitted by 2:00 p. m. EST on October 15, 2026. all proposals must be turned in to the office of purchasing division. . . no later than 2:00 p. m. est on the date of bid opening october 15, 2026.

Project manager must meet Secretary of Interior professional qualifications standards. respondents must have a project manager that meets the secretary of the interiors professional qualifications standards as required by the use of federal historic preservation fund monies for this project.

Questions on the RFP must be submitted by October 8, 2026. questions on the rfp can be submitted to the office of the purchasing division no later than 4:30 p. m. on october 8, 2026.

Failure to include signed certification statement results in rejection. failure to include and provide a manual signature of the certification statement shall result in a rejection of the response.

The proposed project budget should not exceed $37,500. the proposed project budget. . . should not exceed 37,****.

The aperture cards must be digitized by early 2027, with a specific deadline of February 12, 2027. The notice states: the ntsb has confirmed that they need the aperture cards digitized by early 2027, and this timeline is not flexible.

The total estimated value is $450,****. The notice states: the total value is 450, ****.