Archival Preservation Government Bids & RFPs

The binding of records must be completed within 24 months from the date of contract execution.

The bid notice states prompt pay discounts of 30 days, net 45 days.

The bidder guarantees to the city of Worcester all equipment, materials and or workmanship for a period of one 1 year after final inspection and acceptance and shall replace promptly any defective equipment, materials andor workmanship required without additional cost to the city.

The procurement officer shall award the contract to the lowest responsible and responsive bidder.

Bidders must include evidence of their experience and qualifications, relevant municipal or government bookbinding historic restoration experience, demonstrated capacity for large-volume projects, description of tools, workflows, and staffing model, facility location within a 100-mile radius of Worcester City Hall, and a dedicated project manager with reporting on project metrics.

If the successful bidder fails to make delivery or complete contract within time specified, the city reserves the right to make the purchase on such orders at the open market and charge any excess over contract price to the account of the successful bidder, who shall pay the same.

A pre-bid meeting will be held at City Hall on Tuesday, May 19, 2026, at 10:00 am. Bidders to meet at City Clerk's office on the second floor.

Any prospective bidder requesting a change in or interpretation of existing specifications of terms and conditions must do so within five 5 days Saturdays, Sundays and holidays excluded before scheduled bid opening date.

The bid notice states that bids for prime general contractors will be received until 2:00 PM on May 12, 2026, and filed sub bids will be received until 2:00 PM on May 1, 2026. bids for prime general contractor will be received until 2:00 pm on may 12, 2026, publicly opened, forthwith online. filed sub bids for the trades listed below will be received until 2:00 pm on may 1, 2026, and publicly opened, forthwith online.

The bid notice states that the prime general contractor must be certified by the state division of capital asset management in the category of general contractor, and filed sub bidders must be DCAMM certified for the trades listed. chapter 149 requires that the prime general contractor be certified by the state division of capital asset management in the category, ldquo general contractor. rdquo filed sub bidders must be dcamm certified for the trades listed below, and bidders must include a current dcamm sub bidder certificate of eligibility and signed dcamm sub bidder rsquo s update statement.

The bid notice states that bidders are strongly encouraged to attend a site visit scheduled for April 22, 2025, at 10:00 AM. bidders are strongly encouraged to attend a site visit at 50 elm st, springfield, ma **** scheduled for april 22, 2025 at 10:00 am.

The bid notice states that questions must be submitted in writing by April 24, 2026, for sub bidders and May 1, 2026, for general contractors. questions must be submitted in writing to the city ***@***. *. * by close of business on 4 24 26 for sub bidders, and 5 1 26 for general contractors in order to be considered.

The bid notice states that the estimated cost of the project is $1,100,**** cost of the project is 1, 100, ****.

The bid notice states that this is a sole source acquisition, and proposals are not being requested from other parties. The announcement publicizes the library's intent to sole source this requirement to the business listed in the justification and approval (J&A). This announcement constitutes the only public notice as proposals are not being requested from other parties and a written solicitaiton will not be issued.

The bid notice states that a factory-trained engineer, factory-authorized parts, and remote support are required to maintain, service, upgrade, and repair the ArriLaser film recorder. for the device to remain in proper operating order and protect the librarys investment and collections, a factory trained engineer, factory authorized parts, and remote support are required to maintain, service, upgrade, and repair the arrilaser film recorder, serial number al253.

The bid notice states that general bids are due on Tuesday, May 12, 2026, at 2:00 PM, and filed subbids are due on Friday, May 1, 2026, at 2:00 PM.

The bid notice states that an optional site visit is scheduled for Wednesday, April 22, 2026, at 10:00 AM at 50 Elm Street, Springfield, MA ****, and bidders should meet at the south entrance.

The bid notice states that the estimated construction cost is $1,100,****.