This is a Request for Proposals (RFP) for education specialty promotional products for Northwest ISD. The contract term is for one year from July 1, 2026, to June 30, 2027, with options for renewal. Bidders must submit proposals electronically if possible. Required attachments include a Certificate of Interested Parties (CIP) Form **** and a W9 form. The evaluation criteria include price, vendor location, reputation, quality of goods/services, meeting district needs, past relationship, long-term cost, and impact on historically underutilized businesses. The district reserves the right to award to multiple vendors or none. All questions must be submitted in writing by May 18, 2026. The response deadline is June 1, 2026.
The response deadline for proposals is June 1, 2026, at 02:00 PM CT. The bid prices must prevail for a period of one year from the date of July 1, 2026, to June 30, 2027.
The bid notice requires bidders to specify the warranty period for all items, but a specific duration is not provided in the excerpt.
To determine the award of this bid, Northwest ISD shall consider price/discount, consideration of location of vendors principal place of business, reputation of the vendor, qualities of the vendors goods and services, the extent to which the goods services meet the districts needs, the vendors past relationship with the district, the longterm cost to the district to acquire the vendors goods or services, the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses and any other relevant factor specifically listed in the request for bids or proposals.
The bid notice requires bidders to acknowledge compliance with the district procedure prohibiting lobbying and to certify that all employees, agents, consultants, or representatives have not or will not contact, solicit, or lobby school district staff members or board of trustees. It also requires a felony conviction notice and certification regarding debarment and suspension. Background checks may be required for personnel working on projects with direct contact with staff and students.
The bid notice states that the district may terminate the contract in its entirety, or terminate that part of the contract subject to the increase, if the district determines a price increase to be unreasonable. It also mentions that if a vendor fails to honor all or part of a solicitation award, the director of purchasing may award a contract to the next lowest and most responsive vendor.
All questions regarding this RFP must be submitted in writing to ***@***. *. * no later than 3 business days before the closing date.
