This is an Invitation to Bid (Bid ****) for the Government Street, I Street, and Barrancas Avenue Intersection Improvements Project in Pensacola, Florida. The project aims to enhance pedestrian and roadway safety, and traffic signal resiliency. Key improvements include ADA ramps, sidewalks, pedestrian signals, crosswalks, traffic signal mast arms, and street lights, adhering to City and FDOT standards. The construction period is 180 days from the notice to proceed. Bidders are required to submit a sealed hardcopy bid with an original or electronic signature, and one electronic copy on a flash drive or CD by May 20, 2026, 2:30 PM local time. Electronic responses can also be submitted via DemandStar or Central Bidding. A bid bond of five percent of the base bid is required. An optional pre-bid meeting will be held on April 30, 2026. Questions concerning the bid must be submitted in writing no later than May 8, 2026, 10:00 AM local time. The bid opening will be on May 21, 2026, at 10:00 AM Central Time via Microsoft Teams. Bidders are responsible for obtaining addenda from the City's website. A site visit is recommended. The City reserves the right to accept or reject any or all bids.
The deadline for submitting sealed bids is May 20, 2026, at 2:30 PM local time. The bid opening will occur the following business day, May 21, 2026, at 10:00 AM Central Time. The project is to be constructed in 180 days from the notice to proceed date.
The City of Pensacola issues checks for payment of invoices on the 10th of each month. The signed receiving copy of the purchase order and a correct invoice must be received by accounts payable activity prior to the 4th of the month. Items or services received on or after the 4th will be processed in the following month. All invoices are payable under the terms of the Florida Prompt Payment Act. All purchases are subject to availability of funds in the City's budget.
The contractor warrants that all equipment, materials, and workmanship furnished will comply with the contract and any City specifications, drawings, and other descriptions supplied or adopted. The contractor further warrants that the supplies and workmanship will be new, fit, and sufficient for the purpose for which they are intended, of good materials, design, and workmanship, and free from defects or failure.
Recommendations for award of bids are made to the mayor or city council based on the lowest and best responsible bidder meeting all conditions and requirements of the specifications. The contract will be awarded as soon as practicable to the lowest responsible bidder, price and other factors considered, provided their bid is reasonable and it is in the interest of the city to accept it.
Before a bid is considered for award, the bidder may be requested by the City to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources and plant available to be used in performing the contemplated work. A minimum of 5 qualifying project references may be required from previous or current project owners. These references shall be from specific projects of similar size and scope and at least 3 of the 5 shall be from another government municipality, especially if the bidder has not contracted with the City on projects of a same/similar nature within the previous five 5 years of the bid date.
The bid notice does not explicitly detail specific penalties for contract breaches, but it does state that the City reserves the right to seek all remedies available under law in the event of a failure to perform or other breach of this contract by the contractor. It also mentions that failure by the contractor to comply with Chapter 119, Florida Statutes, shall be grounds for immediate unilateral cancellation of this contract by the City.
Due to the nature of the project, it is required that bidders visit the site and thoroughly review the plans and specifications. An optional pre-bid meeting will be held on April 30, 2026, at 1:00 PM.
Protests of the plans, specifications, and other requirements of bids and requests for proposals must be received in writing by the purchasing office at least ten 10 business days prior to the scheduled bid submittal deadline. Protests of the intended award of bid or contract must be in writing and received in the purchasing office within five 5 business days of the notice of intent to award.
