Interior Light Government Bids & RFPs

The bid submissions shall be accepted through Thursday, May 14, 2026, at 3 p. m. Central.

Award shall be made to the lowest responsible bidders whose offer best responds to the quality, capacity, and service requirements of Cole County, as determined by the county.

Cole County may make such investigations as deemed necessary to determine the ability of any respondent to provide the product and/or service described herein. Respondent shall furnish to the county all such information and data for this purpose that the county may request.

In case of default by the bidder or contractor, Cole County may procure the articles or services from other sources and hold the successful respondent responsible for any excess cost occasioned thereby.

Respondents are advised that all questions concerning the meaning or intent of these specifications must be submitted in writing and received at least five (5) business days prior to the date scheduled for bid opening.

The awarded vendor will have full access to the theatre over an approximate 4-week window beginning mid-July 2026 through mid-August 2026. The vendor shall advise the city of Rockford in writing ten 10 working days prior to the start date. The awarded vendor will have full access to the theatre over an approximate 4 week window beginning midjuly 2026 through midaugust 2026.

All invoices shall be submitted within 30 days of completion of work to the City of Rockford Facilities Maintenance Supervisor for review and approval that the work was satisfactorily completed. All invoices shall be submitted within 30 days of completion of work to the city of rockford facilities maintenance supervisor for review and approval that the work was satisfactorily completed.

Vendor shall provide a one 1 year warranty on all workmanship starting at the date of substantial completion established at project closeout. Vendor shall provide a one 1 year warranty on all workmanship starting at the date of substantial completion established at project closeout.

The city will award this contract to the lowest responsive and responsible bidder that is able to meet the requirements and criteria set forth in this document. The city will award this contract to the lowest responsive and responsible bidder that is able to meet the requirements and criteria set forth in this document.

All workers shall be thoroughly experienced in the particular class of work in which they are employed. All workers shall be thoroughly experienced in the particular class of work in which they are employed.

There will be a mandatory prebid meeting held for reviewing the job site conditions, the specifications, and other pertinent information regarding the project. There will be a mandatory prebid meeting held for reviewing the jobsite conditions, the specifications, and other pertinent information regarding the project.

Firms wishing to protest bids or awards shall notify the central services manager in writing within seven 7 days after the invitation to bid opening. Firms wishing to protest bids or awards shall notify the central services manager in writing within seven 7 days after the invitation to bid opening.