Interior Light Government Bids & RFPs

Installation to be performed before August 14th, 2026. If lead times do not allow, a letter from the manufacturer indicating such must be given to the district.

All invoices must match the offered unit price for the duration of this contract. The district maintains the right to withhold payment for unsatisfactory materials and/or workmanship until such time that the defect is corrected.

The awarded vendor shall provide all standard manufacturer documentation, including warranty information.

The objective of the RFP is to make an award to a qualified vendor, or vendors, who deliver the best overall value to the district while meeting or exceeding the specifications and requirement of this RFP.

The district is interested in receiving proposals from service providers for the purchase of LED lights. Proposals must be signed by an officer or employee having legal authority to bind the proposer.

The district reserves the right to cancel the contract at any time with no cost to the ballchatham school district. Any violations of the contract specifications shall be deemed to be justification to cancel the contract.

Any proposal may be withdrawn prior to the date and time the proposals are due.

Any proposal received after the stated date and time may not be considered. Failure of the contractor to maintain appropriate insurance coverage may deem a material breach allowing the owner to terminate the contract.

Proposals are due by Tuesday, June 23, 2026, at 4:00 p. m.

Payment will be based on hourly rates for work completed associated with each applicable task as identified in the consultant's proposal, on a not-to-exceed fixed fee basis.

Proposals will be evaluated based on staffing capabilities, technical competence, approach to work, past performance record, cost, and exceptions/deviations.

Candidates shall have knowledge of public facility interior renovations, ADA compliance, federally funded projects, interior finish modernization, audiovisual lighting coordination, and occupied public building renovations.

A mandatory site meeting will be held on Thursday, June 11, 2026, at 1:00 p. m. Proposals will not be accepted from consultants who did not attend.

Failure to meet submission requirements, failure to attend the mandatory site meeting, or failure to execute the contract within ten days of notification can lead to disqualification.

Deliveries must be completed within the delivery date specified, upon award. The delivery date for item **** is ****.

Payment will be made by Unicor FPI Central Accounts Payable, PO Box ****, Lexington, KY **** by electronic funds transfer system for award management is incorporated by reference.

The government will award to the responsible businesses whose quote, conforming to the solicitation, is most advantageous to the government based on best value. Best value will be determined by evaluating each quotation for one or more of the following: price, technically acceptable, delivery ARO, and past performance.

The award will be made to responsible businesses.

The deadline for submitting proposals is 2:00 PM, July 6th, 2026.

The city will deduct 5% from progress pay application invoices for work completed to protect the city's interests. Release of retainage is based on milestones and substantial completion.

Selection criteria include cover letter, qualifications, experience (45%), project approach (25%), and cost proposal (30%).

Bidders must be qualified general contractors with necessary experience and capabilities. Information on firm and team member experience, especially in Aspen/Pitkin County, is of interest.

A mandatory pre-proposal site walk will be held at 19 W. Water Place, Aspen, CO ****, at 3:00 PM on Thursday, June 11th, 2026.

Questions are due via BidNet by June 19th, 2026.

Directly contacting the project manager may result in disqualification. Failure to follow proposal format may also lead to disqualification.