Audio Awards Government Bids & RFPs

All post-event work must be completed by December 1, 2026. The successful company or team should be prepared to begin work immediately.

Proposals will be evaluated based on provider capabilities to satisfy requirements, demonstrated related experience and qualified staff (35%), technical approach including proven plan to meet deadlines (35%), cost proposal (20%), and three references for clients from projects/events held within the last three years (10%).

Eligible companies must have 3 years in business, and key staff, particularly the project manager, must have 5 years of experience. Proven experience at this level of production is required.

One onsite walk-thru with GWCC, ARC staff, and ARC event contractor is planned.

Respondents are prohibited from contacting ARC staff, board members, or consultants regarding this solicitation outside of the formal Q&A process. Violation of this provision may result in rejection of the submittal.

Compensation for the services is not expected to exceed $70,500.

The response to this sources sought notice shall be received no later than 2:00 p. m. EDT on 10 June 2026.

The result of this market research will contribute to determining the method of procurement, if a requirement materializes. Based on the responses to this sources sought notice, this requirement may be set aside for small businesses in full or in part or procured through full and open competition. Multiple awards may be made.

Responses shall be in sufficient detail for the government to determine that your business possesses the necessary functional area expertise and experience to compete for this acquisition.

The response deadline for proposals is June 3, 2026, at 02:00 PM CT. The Little Rock Convention Visitors Bureau is not responsible for lateness or nondelivery of mail, carrier, etc.

The bid notice states that proposals will be scored based on experience and qualifications (50%), references (20%), and pricing (30%).

Responders must demonstrate a minimum of three years of experience providing technical production services for live events, maintain all applicable business permits and licenses, and prove ability to serve in or provide qualified personnel in audio, lighting, or video roles. They must also be available to provide services seven days a week, twenty-four hours a day.

The bid notice does not require sample submission.

The question deadline is May 27, 2026, at 05:00 PM CT.

Responses received unsigned will be disqualified. Inclusion of pricing in the initial upload files can result in disqualification. Failure to meet professional conduct expectations may result in removal from an event or permanent disqualification.

The bid notice states that the period for services is from July 1, 2026, through June 30, 2031. The educational purchasing interlocal cooperative at region 6 epic6 seeks proposals for audio visual equipment, supplies, services on an as needed basis for the period from july 1, 2026 thru june 30, 2031.

The bid notice states that proposals will be awarded based on factors including, but not limited to, price, availability, and delivery, with a minimum evaluation score of 70 points. epic6 seeks to award responsive, responsible proposals that score the minimum evaluation score of 70 points thus allowing the cooperative members access to vendors that best meet their needs based on factors including, but not limited to, price, availability, and delivery.

The bid notice indicates that vendors must be reliable and high-performing. it is the intention of region 6 esc to contract with reliable, high performance vendors to supply products and services to public agencies and certain nonprofit organizations.

The bid notice specifies a question cut-off date of May 28, 2026. question cut off **** 03: 00: 00 pm ct