Maintenance Reporting Government Bids & RFPs

The solicitation due date for proposals is June 12, 2026, at 2:00 PM MST.

All invoices are due and payable by CCSD net thirty (30) days from the date of receipt. CCSD may discount the invoice amount by two percent (2%) for payments made net fifteen (15) days.

The bid notice does not explicitly state warranty terms for the CMMS solution. However, it does mention warranty expiration tracking for equipment as part of the asset management functionality.

Award will be made to the responsible suppliers whose proposal, conforming to the RFP, will be most advantageous to the district taking into consideration, among other things, price, past performance, financial stability, and technical capability.

Vendors shall demonstrate experience implementing CMMS systems for K12 school districts or similar public sector entities, experience supporting enterprise-level facilities operations, financial stability, availability of implementation and support staff, and provide references from comparable clients.

The bid notice mentions SLA credits for failing to meet Service Level Agreements, stating that these are in recognition of diminished value and not as a penalty. It also notes that if a supplier withdraws a proposal after the opening, the district may suspend the supplier from the bid list for six months.

The bid notice does not require sample submissions.

The written inquiry deadline is June 2, 2026, at 2:00 PM MST.

Proposals that do not comply with the requirements of this RFP may be rejected. Late proposals will not be accepted nor evaluated. If a supplier withdraws a proposal after the opening, the district may suspend the supplier from the bid list.

The bid submission deadline is June 18, 2026, by 2:00 PM EST. Any response received later than the specified deadline will be disqualified.

The bid notice does not explicitly detail specific payment terms beyond stating that Livingston County is exempt from federal excise and state sales tax, and the contractor is required to pay all applicable taxes lawfully assessed in connection with its performance of the contract.

The bid notice states that parts will be warranted per the manufacturers warranty period, and labor will be warranted for a minimum of thirty (30) days.

The county will award the contract to the most responsive, responsible vendors having proven experience as described herein. The county reserves the right to award this contract not necessarily to the vendors with the lowest price but to the vendors that demonstrates the best ability to fulfill the requirements, based on evaluation criteria including experience of firm (30 points), qualifications of team (20 points), attention to requests and requirements (25 points), and proposed fees (25 points).

The contractor shall be licensed in accordance with state requirements covering the appropriate trade, and shall provide qualified, trained service and installation technicians. The contractor must be able to demonstrate adequate staffing to dispatch two technicians at once for repairs.

The bid notice mentions that failure to report observed damages may result in the contractor being held responsible for such damages, and the county reserves the right to withhold any or all payments until defects in performance have been satisfactorily corrected.

The bid notice does not mention a mandatory or optional site visit.

The bid notice does not require sample submission.

The bid notice specifies a due date for receipt of questions as May 28, 2026, and questions and answers will be posted on June 1, 2026. It does not explicitly state a deadline for challenging the bid itself.

The bid notice states that any response received later than the specified deadline will be disqualified, and failure of the proposer to comply with minimum mandatory requirements may eliminate its proposal from further consideration. Contacting Livingston County personnel other than the procurement contact may also lead to disqualification.

The due date for proposal submission is June 10, 2026, by 2:00 PM.

The bid notice states that payment terms are net not later than 30 days after receipt of a correct invoice, or acceptance of goods/services or approved completed work, whichever is later.

The bid notice specifies a 1-year warranty of workmanship.

The bid notice states that proposals will be evaluated using a weighted scale including: transformer and other equipment condition and risk assessment methodology (25%), company history, stability and financial resources (15%), references (15%), completeness of required information with pricing (25%), and acceptance and/or exceptions to any terms, conditions, and/or requirements (20%).

The contractor shall provide qualified personnel to perform the services and work required and shall, at his own expense, secure any business or professional licenses, permits, or fees required by the City of Wilson, NC.

In case of default, performance issues, and/or breach documented by the City and not resolved by the contractor in a timely manner, the City of Wilson may procure the articles or services from other sources and hold the contractor responsible for any excess cost occasioned thereby.

The bid notice does not indicate that samples are required.

Failure to provide a full and complete bid pricing form, including the required signature and pricing information, will result in the bid being deemed nonresponsive.