Maintenance Reporting Government Bids & RFPs

The RFI seeks qualified and experienced sources. Respondents must display their ability to provide the services and include relevant past performance information from the last 5 years, including contract numbers, dollar value, and period of performance. Technical expertise must be presented in sufficient detail.

Proposals are due no later than June 24, 2026, by 10:00 am, EST.

Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work and submission of notarized contractor's affidavit and invoices.

The contractor shall unconditionally guarantee materials and workmanship against defects for a period of twelve (12) months following final acceptance. Manufacturer warranties exceeding twelve (12) months shall also apply.

The county reserves the right to award to multiple contractors deemed fully qualified and best suited, based on evaluation factors within the RFP. Further negotiations or presentations may be requested.

Contractors must submit a certificate of insurance for liability and workers' compensation for their proposal to be qualified.

No time extensions shall be granted or financial consideration given for time or monies lost due to violations of any ordinance, code, law, or regulation.

The RFP states, it is understood and agreed that by submitting a bid that the contractor has examined these contract documents, drawings and specifications and has visited the site of the work. . .

Failure to provide required bonds may be grounds for forfeiture of bid security and award to the next lowest responsible bidder.

Proposals are requested from qualified vendors contractors or proposers.

Delivery is expected within 21 days after the PO is issued.

Payments on awarded bids will be made upon delivery of equipment, vehicle, material, or supplies in accordance with established payment procedures.

A 2-year full manufacturer's warranty is required, to include parts, labor, and travel associated with servicing and maintenance.

Each bid will be evaluated based upon the proposed product price, specification, product support, performance characteristics, and suitability.

Bids will be accepted only from established manufacturers or their authorized dealers. A valid dealer's license is required for vehicle procurement.

Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract and/or forfeiture of the bid guaranty.

The document clearly states that samples are not required.

Questions or inquiries regarding proposal documents or specifications are due within seven 7 days from proposal opening.

Bids may be rejected if they show additions not called for, conditional or alternate bids not called for, or for incomplete bids. Failure to submit descriptive information may cause bid to be rejected.

Bids must be electronically submitted on or before 11:45 p. m. , Thursday, July 9, 2026. Bidders must electronically submit bids on or before 11:45 p. m. , thursday, july 9, 2026

The successful bidder and its subcontractors shall pay all workers performing the services not less than the general prevailing rate of per diem wages. eplacement services require the payment of prevailing wages.

Bidders and bidders subcontractors shall comply with the registration and qualification requirements pursuant to labor code **** **** and bidders subcontractors shall comply with the registration and qualification requirements pursuant to labor code **** ****.

A mandatory bidders job walk will be held at 10:00 a. m. , Monday, June 22, 2026, at three school sites. A mandatory bidders job walk will be held at 10:00 a. m. , monday, june 22, 2026, at three 3school sites

Any claim by a bidder of error in its bid must be made in compliance with public contract code ****, et seq. any claim by a bidder of error in its bid must be made in compliance with public contract code ****, et seq.

Bids submitted by bidders who do not attend the mandatory job walk may be deemed nonresponsive. If a contractor fails to attend all three site walks, the contractor will be removed from the mandatory job walk sign in sheet, removal from the mandatory job walk sign in sheet will render a contractor as nonresponsive if they submit a bid. bids submitted by bidders who do not attend the mandatory job walk may be deemed nonresponsive.