Mailing Services Government Bids & RFPs

Same-day delivery requires orders placed between 10 a. m. and 11 p. m. to be delivered by 6:00 a. m. the following business day. Orders placed after 11:00 p. m. and before 6:00 a. m. must be delivered by 10:00 a. m. or to the USPS Capitol Post Office the same day. Orders placed between 6:00 a. m. and 10:00 a. m. must be printed and delivered by 2:00 p. m. or to the USPS Capitol Post Office the same day. Output transmitted to the contractor after 10:00 a. m. on Friday and before 11:00 p. m. Sunday must be delivered by 6:00 a. m. on Monday.

The contract will be awarded to the responsible bidder whose quote is most advantageous to the state, price and other factors considered.

Bidders must be responsible and submit a quote conforming to the bid solicitation. They must also meet business registration requirements and complete various forms, including ownership disclosure, investment activities in Iran, and security questionnaires.

Failure to submit required forms, including the ownership disclosure form, disclosure of investment activities in Iran, and the security questionnaire, may result in the quote being deemed nonresponsive. Not bidding on all price lines in groups 1-5 will also result in disqualification.

Quotations must be submitted through phlcontracts no later than Wednesday, July 15, 2026, at 10:30 am Philadelphia local time.

Invoices must be submitted after delivery and acceptance of the product or service. Payments will be made to the entity name shown on the purchase order and invoice. The awarded entity will be required to enroll in ACH and submit invoices through the city's vendor payment portal.

Sellers must guarantee that the products offered will perform to the specifications listed and for their intended purpose for a minimum period of ninety (90) days. Product must be new and materials free from defects.

This invitation and bid shall be awarded as a whole to the lowest responsive and responsible seller. Seller must bid all items to be eligible for award.

All sellers must be a bona fide manufacturer of, or dealer in, the article or service specified. Sellers should submit reference information and demonstrate ownership and/or direct operational control of required equipment.

For the first delivery with any items that do not meet the applicable specification, the seller will be assessed damages of $1,**** and will be required to remove and replace, within twenty-four (24) hours, all material with products that are in conformance with the specifications. For each subsequent delivery that any item does not conform, the liquidated damages will be double the previously assessed penalty.

A site inspection is not applicable to this bid.

Samples of all envelopes ordered on the contract can be picked up by the successful seller at the Revenue Department Administration Services Unit.

Questions must be received no later than seven (7) calendar days prior to the scheduled opening date of the bid.

Failure to adhere to bid submission requirements, failure to submit the bid processing fee, or offering counter terms and conditions may result in disqualification.

Proposals are due by July 14, 2026, at 2:00 PM Pacific Time. Proposal closing date and time. . . . july 14, 2026, 2:00 pm, pacific time

Proposals will be evaluated based on general background and qualifications, scope of work, and fees, with the highest scoring proposal recommended for award. Evaluation Criteria Category points available: proposers general background and qualifications 030 scope of work 045 fees 025 available points ****

Proposers must demonstrate their ability to perform the services described in the scope of work, including experience in fulfillment and storage services, and capacity to take on the contract. Proposers general background and qualifications: a brief description of the firm, including years in business, ownership structure and primary services offered

Protests of award must be submitted in writing within seven calendar days from the date of the notice of intent to award. Deadline to submit protest of award. . . . . . . . . . . . . . . . . . . seven 7 days from the intent to award

Proposals may be rejected if they are late, incomplete, nonresponsive, or if proposers violate communication restrictions. Late proposals will not be accepted.

Proposals must be received electronically through BidNet Direct no later than July 28, 2026, at 11:00 a. m. legal prevailing time.

The vendor will advance all postage costs upfront and submit a single consolidated invoice at the end of each calendar month, including passthrough postage costs and a service fee.

The successful offeror must assume full responsibility for providing warranty service on all goods, materials, or equipment provided to the county with warranty coverage.

Proposals will be evaluated using a 100-point scale with the following weights: Project Plan/Approach (30), Qualifications of Key Personnel (10), Relevant Project Experience/Past Performance (20), Availability of Key Personnel (8), Local Preference (5), Service Disabled Veterans Preference (2), and Cost Proposal (25).

Proposers must demonstrate knowledge, skills, and abilities to provide the requested services, including financial responsibility, business history, and compliance with Georgia security and immigration laws.

In case of default by the successful offeror, Fulton County may procure the articles or services from another source and hold the successful vendor responsible for any resultant excess cost.

Protests must be submitted in writing to the purchasing agent. Protests arising from bases known prior to submission must be within three business days of submission. Protests arising from bases known after submission must be within ten business days after the protestor knew or should have known, but no more than ten business days after award.

Submitting more than one proposal as the primary proposer or member of a joint venture for the same work, violating the no-contact policy, or failing to comply with proposal submission requirements can lead to disqualification.