Mailing Services Government Bids & RFPs

The acceptance date has been changed to July 6, 2026. Addendum 1 acceptance date changed to july 6, 2026 issued on june 23, 2026.

A pre-proposal conference will be held virtually on Monday, June 8, 2026, at 10:00 a. m. local time. An optional preproposal conference will be held virtually using microsoft teams on monday, june 8, 2026, at 10:00 a. m. local time.

Delivery of goods, equipment, services, or other work is required to be made on or before the date specified. If a schedule is specified, expedited delivery may be directed. Time is of the essence: delivery of goods, equipment, services, or other work in connection with this solicitation is required to be made on or before the date specified herein.

Payment will be made upon full and faithful performance, acceptance of materials/work, and receipt of vendor invoices. Payment will be made upon the full and faithful performance of the contract, acceptance of materials and/or work by county's designated person, and upon receipt of the vendor invoices from the receiving department.

Bidder shall guarantee that no attachment or part has been applied contrary to manufacturers recommendations. Bidder shall guarantee that no attachment or part has been applied contrary to manufacturers recommendations.

Award will be made to the lowest responsive and responsible bidder. county reserves the right to accept or reject any item in the bid, awarding the contract resulting from the bid, in whole or in part, to the lowest responsive and responsible bidder.

Vendor must be in full compliance with New York State Election Laws and receive certification from Clear Ballot Systems. A minimum of five years of specialized experience printing election materials is required. Vendor must be in full compliance with the new york state election laws. Vendor must receive certification from clear ballot systems see certification specifications attached.

Failure to deliver as specified may result in contract termination and disqualification from future contracts for at least two years. Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years. . .

Samples are required to be furnished by the bidder at the request of the purchasing director, at no cost to the county. Samples are required to be furnished by the bidder at the request of the purchasing director. Samples are to be furnished at no cost to the county.

Protests must be made within 3 days of bid opening, in writing, to the director of the division of purchase. Protests of companies, products or services being offered from competing bidders must be made within 3 days of bid opening, in writing, to the director of the division of purchase.

Failure to deliver as specified may result in disqualification from receiving future contracts for at least two years. Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years. . .

Approximately 40,000 view books must be mailed within 15 business days of initial receipt of files. The remainder are to be delivered to 4 locations in and near Baton Rouge by August 3, 2026. The booklets are due to the post office no later than three 3 weeks from original receipt of files.

Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by LSU and specified in the solicitation. Supplier guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark and shall, at its own expense, defend any and all actions or suits charging such infringement, and shall save LSU harmless.

Award will be made to the lowest responsible and responsive supplier. LSU reserves the right to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest.

Suppliers must be set up in the university’s new procurement system Workday for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior to submitting a bid response.

Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation. LSU reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.

If requested, bidder must submit three print samples of similar specifications to the view book. These samples must have been printed in the same facility as proposed for the view book. The samples must be submitted within 5 business days of request.

Failure to submit appropriate samples may be cause for rejection of the bidder's response without further consideration. Bids not specifying brand and model number shall be considered as offering the exact product specified in the solicitation. Bids submitted in pencil and/or bids containing no original signature indicating the supplier's intent to be bound will not be accepted.

Proposals must be submitted by 02:00 PM ET, June 30, 2026. Late proposals will not be accepted.

If a payment schedule is not part of the contract, payment terms will be net 30 days after receipt of a correct invoice or acceptance of goods, whichever is later. payment terms will be net 30 days after receipt of a correct invoice or acceptance of goods, whichever is later.

Proposals will generally be evaluated according to completeness, content, and experience with similar projects, ability of the vendor and its staff, and cost. Proposals will generally be evaluated according to completeness, content, and experience with similar projects, ability of the vendor and its staff, and cost.

Vendors must demonstrate experience with public and/or private sector clients of similar or greater size and complexity. vendor shall demonstrate experience with public andor private sector clients with similar or greater size and complexity to the county of buncombe.

Vendors proposal shall include samples of bills, notices, or documents that their company is currently providing for other clients. vendors proposal shall include samples of bills, notices, or documents that their company is currently providing for other clients

Late proposals will not be considered and will automatically be disqualified. Late proposals, regardless of cause, will not be considered, and will automatically be disqualified from further consideration.