Mailing Services Government Bids & RFPs

Bids must be received by the state by the due date specified on the front page of this RFP. Late bids will not be considered. The due date is 11/13/2026 4:30 PM EST.

Payment terms are net 30 days from the date the state receives an error-free invoice with all necessary and complete supporting documentation. Percentage discounts may be offered for prompt payments, but must be in effect for 30 days or more.

Awards will be made in the best interest of the state. Consideration shall be given to the bidder's project approach and methodology, qualifications and experience, ability to provide services within the defined timeline, cost, and/or success in completing similar projects.

Bidders must provide details concerning form of business organization, company size and resources, describe capabilities and experience relevant to RFP requirements, and provide at least three references from companies with whom they have transacted similar business in the last 12 months.

Any bidder requiring clarification must submit specific questions in writing no later than the deadline for questions indicated on the first page, which is 11/6/2026. Questions or comments not raised in writing on or before the last day of the question period are thereafter waived.

Actual or attempted contact with any other individual from the state concerning this RFP is strictly prohibited and may result in disqualification. Failure to respond to a request for additional information could result in rejection of the proposal.

Information returns must be printed and mailed within seven business days after receipt of the electronic file. the information returns must be printed and mailed within seven business days after receipt of the electronic file.

Invoices shall be submitted to the COR shown under section G2. Invoices shall be submitted to the COR shown under section G2.

Award will be made using a best value tradeoff process. award will be made to the offeror whose proposal represents the best value to the government

All contractor staff must pass a suitability check by the AO Security Office. all contractor staff working in performance of the contract a required to pass a suitability check by the aos security office

Liquidated damages of $100 per processing error, not exceeding 75% of total charges for that job. the contractor shall be assessed liquidated damages in the amount of 100 per processing error

Random samples must be provided for review and approval before printing all forms. provide 10 random samples from each 5 fein of form w2, a total of 50 forms, for review

Questions are due by 12:00pm noon Eastern time on October 26, 2026. questions are due by 12: 00pm noon eastern time on october 26, 2026

Failure to adhere to instructions may result in removal from consideration. failure to adhere to the instructions in its entirety may result in your quote being removed from consideration for award