Mailing Services Government Bids & RFPs

For Category A, the mandatory delivery mailing deadline is annually, e. g. , December 31. mandatory deliverymailing deadline annually e. g. , december 31.

Payment terms are not explicitly detailed in the provided text for the services.

The board will make the award to the lowest qualified and responsible bidder. the board of contract and supply will make the award to the lowest qualified and responsible bidder.

Vendors must be qualified, experienced, and licensed, and their main production facility must be located within 45 miles of Providence Water facilities. vendor production facilities must be located within a 45mile radius of providence water headquarters

Failure to deliver within the time quoted or failure to meet specifications may result in default. failure to deliver within the time quoted or failure to meet specifications may result in default in accordance with the general specifications.

The deadline for questions submissions is Monday, September 28, 2026. deadline for questions submissions: monday, september 28, 2026

Failure to follow instructions, meet deadlines, or enclose all required documents with applicable signatures will result in disqualification. failure to follow instructions could result in information considered private being posted to the citys open meetings portal and made available as a public record.

The contractor must mail documents the same day of receipt of the file transfer. The contractor must mail documents the same day of receipt of the file transfer.

The contractor shall invoice monthly. The contractor shall invoice monthly.

The contractor is responsible for all costs associated with errant printing and mailing of bills that are at no fault of the city. The contractor is responsible for all costs associated with errant printing and mailing of bills that are at no fault of the city.

Proposers will be ranked based on weighted criteria including technical qualifications (50 points), price (15 points), and experience (15 points). The relative rankings will be weighted according to the following:

Proposers must have CASS certification and have operated continuously for a minimum of five years. the proposer must have coding accuracy support systems cass certification to provide services for utility bill printing, mailing, and insert printing services.

The contractor must provide pdf samples for testing purposes if anything new is being introduced to the billing module. The contractor must provide pdf samples for testing purposes if anything new is being introduced to the billing module.

Requests for clarification from proposers are due by September 29, 2026. requests for clarification from proposers are due ct september 29, 2026

Proposers may be disqualified for failing to adhere to one or more of the provisions established in this rfp. The proposer has failed to adhere to one or more of the provisions established in this rfp.

The award will go to the lowest responsive and responsible bidder.

Seller must quote all items in order to be eligible for award.

Responses are requested by September 27, 2026. responses are requested byseptember 27, 2026

Respondents should provide company description, location, years in business, and experience producing newsletters or managing multiple client projects. provide a brief description of your company, including: location. years in business.

The vendor must ensure successful delivery to the appropriate postal service location within two business days. within two 2 business days.

The contractor is entitled to one final payment only, made within thirty days after approval by the city council. final payment will be made within thirty 30 days after approval by the city council.

The owner shall be provided with full manufacturers warranty as a condition of the award. the owner shall be provided with full manufacturers warranty as a condition of the award.

The contract will be awarded to the bidder who has submitted the lowest and best bid which complies in all respects with requirements of the bid documents. to the bidder who has submitted the lowest and best bid which complies in all respects with requirements of the bid documents

No bid shall be considered unless the offering bidder shall furnish evidence satisfactory to the city that the bidder has the necessary facilities, ability, and pecuniary resources to fulfill all work. no bid shall be considered unless the offering bidder shall furnish evidence satisfactory to the city that the bidder has the necessary facilities, ability, and pecuniary resources to fulfill all work

Proposals submitted via email or after the submittal deadline will not be considered. proposals submitted via email or proposals submitted after the submittal deadline will not be considered.

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