Mailing Services Government Bids & RFPs

The bid notice states that devices shall be delivered and ready for use no later than 01 September 2026.

The bid notice states that the government will evaluate offers based on the following factors: 1. Price 2. Technical capability of the item to meet the governments requirement 3. Past performance.

The bid notice specifies that the postage metering and reporting system must have a Certificate of Net Worthiness CON for DOD network.

The bid notice does not mention the submission of samples.

The bid notice states that assessment notices are to be printed and mailed within 5 business days of approval of proofs. For personal property postcards and freeport exemption applications, they are to be printed and mailed no later than the first business day of January each year. The notice also mentions a minimal turn around time from receipt of files and date of printing and mailing of usually no less than one week and no more than 7 to 10 working days, which includes set up and review of proofs.

The bid notice states that the county's standard payment terms are net 30. Any deviation from standard payment terms must be specified in the resulting contract, and both parties must agree on such deviation. Cash discounts offered will be a consideration in awarding the quote, but only if they give the county at least 15 days from receipt of invoice to pay.

The bid notice states that award will be made to the lowest responsive, responsible responder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award.

The bid notice requires the submission of references for current or recent customers who can verify the quality of service provided, with a preference for projects of similar size and scope. Additionally, the contractor must provide a contractor affidavit under ****, verifying compliance with federal work authorization programs.

The bid notice states that if the contractor fails to deliver contracted goods or services within the time specified in the contract, or fails to replace rejected items in a timely manner, the county shall have authority to make open-market purchases of comparable services or printed materials. The county shall have the right to invoice the contractor for any excess expenses incurred, or deduct such amount from monies owed the contractor. Such purchases shall be deducted from contracted quantities.

The bid notice requires that a sample of each form shall be submitted with your quote.

The bid notice states that sealed proposals must be received by 11 a. m. , CST, Thursday, April 30th, 2026. The clock located at the front desk in City Hall will be the official time.

The bid notice states that the question deadline for this bid is April 14th, 2026, at 5:30 p. m.

The bid notice states that the newsletter will be completed within a maximum of 10 business days of receipt of the newsletter articles. For mailing, a 10 penalty on bid price per newsletter mailing will be enforced when 4 or 5 business days from the deadline is not met, 15 when 6 or 7 business days not met, 20 when 8 or 9 business days not met, and 25 when 10 business days not met. The answer is: The newsletter will be completed within a maximum of 10 business days of receipt of the newsletter articles. For mailing, penalties apply for exceeding deadlines: a 10 penalty on bid price per newsletter mailing will be enforced when 4 or 5 business days from the deadline is not met, 15 when 6 or 7 business days not met, 20 when 8 or 9 business days not met, and 25 when 10 business days not met.

The bid notice states that the county will make payment to the successful bidder as services are rendered per detailed invoices and service record. The answer is: The county will make payment to the successful bidder as services are rendered per detailed invoices and service record.

The bid notice states that the award of the contract will be made at the county's option to the lowest responsible bidder. The answer is: The award of the contract will be made at the county's option to the lowest responsible bidder.

The bid notice states that the bidder must be qualified to both print and mail the newsletter, and that bids for printing and mailing will not be awarded to separate bidders. The answer is: The bidder must be qualified to both print and mail the newsletter. The bids for printing and mailing will not be awarded to separate bidders.

The bid notice states that a 10 penalty on bid price per newsletter printing will be enforced when 0 business days from the deadline is not met, 15 when 13 business days not met, 20 when 15 business days not met. For mailing, a 10 penalty on bid price per newsletter mailing will be enforced when 4 or 5 business days from the deadline is not met, 15 when 6 or 7 business days not met, 20 when 8 or 9 business days not met, and 25 when 10 business days not met. The answer is: A 10 penalty on bid price per newsletter printing will be enforced when 0 business days from the deadline is not met, 15 when 13 business days not met, 20 when 15 business days not met. For mailing, a 10 penalty on bid price per newsletter mailing will be enforced when 4 or 5 business days from the deadline is not met, 15 when 6 or 7 business days not met, 20 when 8 or 9 business days not met, and 25 when 10 business days not met.

The bid notice states that a prebid virtual meeting will be held on Tuesday, April 14, 2026 at 1:30 p. m. The answer is: A prebid virtual meeting will be held on Tuesday, April 14, 2026 at 1:30 p. m.